Executive Support Associate
Listed on 2026-10-15
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Business
Business Administration, Office Administrator/ Coordinator, Administrative Management
This role is an in office role, located in Bellevue, TN
The Executive Support Associate serves as a high-impact partner to the CEO, ensuring seamless coordination of executive priorities, office operations, and predictive business analytics. This hybrid role blends executive support, operational execution, and data-driven analysis to drive measurable improvements in leadership efficiency, inventory accuracy, and customer satisfaction.
The ideal candidate is highly organized, analytical, and proactive — someone who anticipates needs, thrives in a fast-paced environment, and contributes to both the strategic and tactical execution of company goals.
Executive & Leadership Support- Manage CEO calendar, travel, correspondence, and task prioritization.
- Accompany CEO on customer visits, business trips, and industry events as needed.
- Prepare meeting materials, presentations, and agendas; capture action items and ensure follow-up completion.
- Anticipate leadership needs and proactively prepare reports or insights in advance of meetings.
- Handle confidential information with discretion and professionalism.
- Oversee daily office operations, ensuring timely communication, scheduling, and workflow visibility.
- Coordinate logistics for leadership meetings, vendor/customer visits, and cross-functional initiatives.
- Draft and distribute correspondence, reports, and executive summaries.
- Support cross-department accountability — ensuring deadlines, deliverables, and priorities are met.
- Monitor inventory levels using ERP/CRM systems and forecast demand trends to reduce shortages or overstock.
- Analyze sales and usage data to generate actionable insights and cost‑saving recommendations.
- Develop replenishment and purchasing strategies to optimize working capital and product availability.
- Partner with operations and finance teams to align data accuracy with business decisions.
- 3+ years of experience in executive support, operations, or analytical project management.
- Strong organizational, communication, and multitasking abilities.
- Proficiency with Microsoft Office Suite; experience with ERP and Hub Spot preferred.
- Analytical mindset with ability to interpret and communicate data insights clearly.
- Proven discretion when handling confidential information.
- Flexibility to travel (domestic/international).
We’re looking for someone who:
- Operates with urgency, accountability, and integrity.
- Is results‑driven and comfortable in an entrepreneurial, fast‑paced environment.
- Combines analytical thinking with practical execution — both strategic and hands‑on.
- Thrives in partnership with leadership and is motivated by helping the company and team win.
- Brings positive energy, organization, and precision to every project.
You will be eligible for Health Insurance, Dental Insurance, Life Insurance, Disability Insurance, 401K, Vacation, and Personal Days.
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