Graduate Program Coordinator, Chemical and Biochemical Engineering

Graduate Program Coordinator, Chemical and Biochemical Engineering

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The Program Coordinator is part of the School of Engineering, Chemical Engineering at Vanderbilt University and is a key individual contributor primarily responsible for project management, administration of Graduate Student Recruitment process and budget planning. This position requires moderate exercise of independent judgment, initiative, and the ability to make decisions relative to the department’s operations as well as other tasks assigned.

The position will function with a high degree of understanding of University life, policies, and procedures.

The Chemical and Biomolecular Engineering department is involved in research and education in the areas of pharmaceuticals, bio-engineered materials, high strength composites and specialty polymers, semiconductors and microelectronic devices, and a wide range of ultra-pure fine chemicals. The solutions to many of the problems that we face today—e.g., energy, the environment, development of high performance materials—involves chemical engineers. The undergraduate program in chemical engineering prepares students to contribute to the solution of these and similar problems.

Graduates find meaningful careers in industry, in government laboratories, and as private consultants. Some continue their education through graduate studies in chemical engineering, business, law, or medicine.

• Work independently and in close collaboration with the Department Chairman, Directors of Graduate and Undergraduate Studies, and Graduate Recruitment Director(s) to manage all matters related to graduate students.
• Coordinate application process by managing graduate student applications in SLATE system for department program in Chemical Engineering; review applications for completion, monitor activities by DGS and PD and sponsoring faculty, proceed with action to accept or reject.
• Enter Recommendation for Action decision in SLATE on behalf of DGS/DGR and liaison with Associate Dean for Graduate Studies about admission decisions.
• Assure that appropriate communications regarding acceptance or rejection are transmitted to applicants.
• Prepare files for accepted applicants, noting conditions of acceptance, and post to support grid for financial planning.
• Answer inquiries from prospective students regarding type of scholarship, tuition costs, health insurance, stipend or salary, source of support, and status of position.
• Answer all admissions-related questions from prospective students and elaborate on admissions and waiver policies; waive language requirement as needed.
• Assist faculty and program DGS with review of applications and available positions; obtaining all necessary information regarding prospective students; distribute results of applications.
• Assist with registration as needed for all current students, tracking students from first year to terminal year, including assistance with scheduling of qualifying exams, committee meetings, and dissertation defense forms.
• Monitor student enrollment and ensure student is enrolling in correct number of hours.
• Confirm graduate student course enrollment in YES in planning financial support per semester.
• First contact resource for resolving discrepancies in course credits to student accounts; communicating administrative information about program activities, basic information about curriculum and academic regulations for graduate programs.
• Coordinate and maintain all graduate program communication-related correspondence, files, and records; liaison with staff of School of Engineering, Graduate School, and other departments in support of program activities.
• Work closely with each DGS to resolve problems and assist with all graduate student issues.
• Work closely with Office of Student Accounts to ensure that all graduate students’ accounts are charged accurately.
• Maintain student records and prepare reports to document number of graduates per program and/or per year. Compile and maintain historical information for program, school, and governmental…