Festival Manager

Recruiter @ Danny Wimmer Presents | Employer Branding | Content Creator

At Danny Wimmer Presents, we don’t just put on festivals—we create unforgettable experiences where music, fans, and brands come together in epic ways! We are currently looking for someone who thrives in a fast‑paced, high‑energy environment, can meet urgent deadlinesismiƐ and shines under pressure. Passion for music is essential, as we offer long‑term growth opportunities for individuals willing to learn from the ground up.

The Associate Producer/Festival Manager primarily provides crucial support for the core artist, staff, vendor, and fan experience and acts as a key coordinator across multiple production work streams, including managing timelines, tracking deliverables, and coordinating communication across internal teams and external vendors. Furthermore, the role involves supporting the Festival Producer with budget tracking, expense processing, and maintaining financial discipline.

Primary Responsibilities

• Serve as a primary liaison between the Festival Producer/ Festival Manager and department leadership, managing follow‑ups and information flow.
• Support key festival programs and activations (VIP, Food & Beverage, Retail), acting as a point of contact for internal teams and external vendors.
• Coordinate hiring of show runners and producer assistants as needed.
• Assist with permitting processes, documentation, and compliance tracking.
• Help build and manage the festival asset advance platform.
• Facilitate weekly departmental meetings, including scheduling, agendas, notes, and action‑item tracking.
• Maintain project timelines, documentation, and action items in Asana and related tools.
• Distribute critical information to festival personnel via Connecteam, Airtable, email, and Whats App.
• Oversee daily and on‑site production schedules and lead follow‑ups from cross‑departmental meetings.
• Triage incoming requests to streamline communication and route issues appropriately.
• Partner with Marketing to review and coordinate guest‑facing communications, including “Know Before You Go” materials.
• Support site execution by assisting with site plans, asset allocation, and delivery/install schedules.
• Maintain communication with venue stakeholders to ensure alignment.
• Track follow‑ups from After Action Reports and support implementation of operational improvements.
• Assist with Project Charter updates, monitor spend against the event P&L, and flag potential overruns.
• Support Purchase Orders, Change Orders, and vendor invoice tracking through Ramp.
• Ensure project management processes and SOPs are documented and followed.

• 3–5 years of experiencemä /li>