Staff Accountant

Job Details

Job Location:

Hilton Nashville Downtown - Nashville, TN 37201

Position Type:
Full Time

Supervise and direct the financial activities of the hotel, safeguards the assets, and prepares all financial reports in accordance with generally accepted accounting principles and Hilton Hospitality Standards.

Job Functions:

The job functions below represent tasks the Staff Accountant will be trained on. However, not all these job functions will be assigned to one person alone.

• Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached
• Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken
• Handle all vendor inquiries and reconcile vendor statements
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner
• Interface checks and submit a log of all manual checks to the Director of Finance
• Perform balance sheet reconciliations related to the role

• Collecting and reviewing daily reports
• Checking sales tax reports for unusual variances
• Assist in month end financial reporting
• Assist in maintaining cash controls at property level
• Review SOP compliance. (i.e., petty cash, promotional activity)
• Importing journals into accounting software
• Collecting and reviewing accounts receivable reports (i.e., aging/guest ledgers)
• Monitoring and posting of group invoices
• Perform balance sheet reconciliations related to the role

• Process Hotel Payroll in a timely and accurate manner, using payroll system
• Compile payroll data, and enter data into system, to include: hours worked, taxes, insurance, and any other with holdings
• Verify that payroll wage & hour procedures are followed. Ensure accuracy of payroll.
• Maintain payroll records
• Prepare and issue paychecks. Handle department head or employee inquiries and resolve any pending pay issues
• Develop, implement, and administer policies and programs related to the payroll & labor cost in management/scheduling of employees to ensure the maintenance of a productive work environment and focus on reducing labor cost. Monitor same for fair and consistent application.
• Interface checks and submit a log of all manual checks to the Director of Finance

Qualifications, Job knowledge, Experience, Skills, Abilities:

• Associate or Bachelor’s degree in finance, accounting, hospitality or another business-related field preferred
• 3-5 years of hotel finance experience and/or training; or equivalent combination of education and experience
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

• Ability to communicate, verbally and in writing, effectively with guests and co-workers; respond to guest requests
• Must have knowledge of computers and training techniques
• Must have knowledge of departmental operations
• Must have knowledge of business law; federal, state, and local taxes; as well as Department of Labor regulations
• Must have knowledge of insurance, employee benefits, insurance and workers’ compensation claim and liability
• Ability to exercise judgment in evaluating situations and in making sound decisions

• Strong organizational skills with attention to detail
• Ability to multi-task and handle conflict resolution
• Ability to compile facts and figures
• Ability to operate personal computer and calculator.
• Telephone etiquette skills needed
• Always maintains professionalism, demonstrating courtesy and respect to guests and co-workers
• Maintain a safe work environment for co-workers and a safe hotel for guests