Accounting Specialist

Accounting Specialist 1
Tennessee Department of State
Division of Fiscal and Administrative Services

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer‑centered environment.

Supervisor: Accounting Manager

Summary: Perform duties in accounts payable, accounts receivable, travel and expense claims, and grant program monitoring.

• Enter, review, and approve accounts payable transactions entered as vouchers in Edison.
• Review travel authorization forms submitted by departmental employees to ensure compliance with the State of Tennessee travel regulations and internal travel policies.
• Review and approve expense claims in Edison.
• Review and approve reimbursement requests for grant subrecipients and monitor grant program compliance.
• Check and cash handling, including deposit reconciliation and preparation.
• Interact with other departmental employees on a daily basis.
• Provide excellent customer service in‑person, on the telephone, via mail, and by email.
• Perform other duties as assigned.

• An applicant must be a graduate of an accredited four‑year college or university. A degree in Finance, Business Administration, Accounting, or other related field of study is desirable and will be given preference.
• Relevant work experience may be substituted for the required college education on a year‑for‑year basis.
• Preference will be given to applicants with State of Tennessee experience.

• Ability to establish and maintain various important contacts and communicate clearly with all levels of personnel within the department and other state agencies.
• Understand and perform under strict deadlines.
• Demonstrated ability to be extremely detail‑oriented.
• Proficient computer skills related to financial software, including Edison and/or People Soft, and Microsoft software, including Word, Excel, Outlook and Teams.

Salary: $45,000 in addition to the State of Tennessee benefits package.

Location: The official workstation is the Tennessee Tower in downtown Nashville, Tennessee. After a period of time, consideration may be given, at the discretion of the Director, to allow for hybrid work.

Hours: The official work hours are 8:00 am – 4:30 pm Central Time. After a period of time, consideration may be given, at the discretion of the Director, to allow for an adjustment to the work hours.