AP Specialist

About the Company

Our client is a leading manufacturing company located in Naugatuck, CT, known for its commitment to quality, operational excellence, and continuous improvement. They are seeking a detail‑oriented Accounts Payable Specialist to join their finance team and support accurate, timely processing of vendor invoices and payments. This role offers the opportunity to work in a collaborative environment that values strong controls, clear communication, and process efficiency.

The Accounts Payable Specialist is responsible for full‑cycle AP processing, vendor management, payment execution, and reconciliations within a manufacturing environment. The role includes performing 3‑way match of purchase orders, receipts, and invoices, supporting month‑end close activities, and ensuring compliance with company policies and internal controls. This position partners closely with Procurement, Operations, and Accounting to resolve invoice discrepancies and support continuous improvement of AP workflows.

• Receive, review, and code vendor invoices; perform 3‑way matching to purchase orders and receiving documents.
• Enter and process invoices in the ERP system and route for approval in accordance with company policy.
• Prepare and execute payment runs (ACH, wire, check) and ensure timely vendor payments.
• Reconcile vendor statements and resolve discrepancies, invoice issues, and short pays.
• Maintain vendor records, process W‑9 requests, and support 1099 reporting procedures.
• Assist with month‑end close tasks including AP reconciliations, accruals, and supporting schedules.
• Maintain supporting documentation and assist with audit requests to ensure strong internal controls.
• Respond promptly to vendor inquiries regarding payment status, remittance details, and invoice questions.
• Identify opportunities for process improvement and support AP automation or workflow enhancements.
• Collaborate with Procurement, Operations, and Accounting to resolve invoice and payment issues.

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 2+ years of accounts payable or related accounting experience, preferably in a manufacturing environment.
• Experience with 3‑way matching and high‑volume invoice processing.
• Proficiency with ERP systems and strong Excel skills.
• Excellent attention to detail and ability to manage multiple priorities in a deadline‑driven environment.
• Strong communication and interpersonal skills for vendor and internal team interactions.
• Understanding of payment methods (ACH, wire, check) and basic vendor tax/reporting requirements (1099).
• Proven problem‑solving skills and a continuous‑improvement mindset.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any…