Finance Executive – Accounts Receivable & Payable; UK Operations

Position: Finance Executive – Accounts Receivable & Payable (UK Operations)
Location:

Turbhe–Vashi, Navi Mumbai (On-site)

Working Hours:

12:00 PM – 9:00 PM / 1:00 PM – 10:00 PM IST (UK-aligned shift)

Experience:

4+ years in Accounts Receivable and/or Accounts Payable, ideally with UK client or UK-facing exposure

Employment Type:

Full-time

About Keplin Global Services India Pvt. Ltd.
Keplin Global Services is a fast-growing company delivering end-to-end solutions across product sourcing, design, logistics, and brand development.
We are looking for a detail-oriented, hands-on finance professional to join our growing Navi Mumbai team and take ownership of our end-to-end Accounts Receivable and Accounts Payable operations for the UK business.

⭐ Role Overview
This is a combined, senior finance executive role bringing together our sales invoicing / Accounts Receivable function and our Accounts Payable function into a single position. You will own the full transactional finance cycle for our UK operations — from raising and submitting customer invoices through major UK retail portals, to processing supplier invoices and resolving three-way matching exceptions, to reconciling multi-currency bank accounts.
Much of the repetitive, high-volume work in this function — including routine AR chasing, commission calculations, and Bibby submission sheet preparation — is being automated. This role is for someone who thrives on the parts of the job that genuinely require human judgement: resolving portal submission issues, chasing down matching exceptions, querying credit notes with customers, and investigating reconciliation discrepancies. We need someone who can be trusted to own outcomes, not just process transactions.
You will work primarily in Xero and manage your workload through Click Up, liaising daily with our UK-based finance team, customers, and suppliers.

✅ Key Responsibilities
Accounts Receivable & Sales Invoicing
Raise and manage sales invoices in Xero for UK retail and wholesale customers.
Submit invoices via major retail customer portals, including Morrisons, ASDA, Iceland, Costco, and Musgrave (or equivalent EDI/portal systems).
Prepare FOB journal entries.
Investigate, query, and resolve customer disputes on credit notes.
Prepare and issue customer statements.
Own AR exceptions and escalations once routine chasing has been automated — e.g. disputed invoices, portal rejections, and aged debt issues requiring direct customer follow-up.
Support Bibby invoice finance submissions, focusing on exception handling and query resolution rather than routine sheet preparation.
Accounts Payable
Record PO and non-PO invoices in Xero.
Perform three-way matching (Purchase Invoice / Purchase Order / Confirmation of Invoice) and investigate and resolve matching exceptions.
Process supplier payments in line with approval workflows.
Manage supplier onboarding, including documentation for the UnLoq facility.
Bank & Cash Management
Perform bank reconciliations across GBP, EUR, and USD accounts.
Investigate and resolve reconciliation discrepancies and exceptions in a timely manner.
General
Maintain accurate, audit-ready records in Xero at all times.
Manage day-to-day workload and task tracking through Click Up.
Liaise directly with UK-based finance colleagues, customers, and suppliers.
Support month-end close activities relating to AR and AP.
Flag opportunities for further process improvement or automation.

Key Requirements
What We’re Looking For
Hands-on, day-to-day working experience with Xero — this is non-negotiable, not just general “familiarity.”
Demonstrated, specific experience raising and submitting invoices through UK retail customer portals (e.g. Morrisons, ASDA, Tesco, Iceland, Costco, Musgrave, or similar) — candidates must be able to speak to this in detail.
Genuine experience across both Accounts Receivable and Accounts Payable — candidates with only one side of the ledger will not meet the bar for this role.
Practical experience with three-way matching (PO / PI / CI) and resolving matching exceptions.
Experience performing multi-currency bank reconciliations (GBP/EUR/USD or similar).
High attention to detail and a track record of working in a high-accuracy, deadline-driven finance environment.
Comfortable managing…