Accounting Specialist

Accounting Specialist

The Accounting Specialist supports the day-to-day accounting operations of the business with a strong emphasis on Accounts Payable, invoice processing, and accurate account coding. This role works closely with company leadership and the Controller while serving as a professional presence at the front office. The position is ideal for someone who is highly organized, detail-oriented, and enjoys contributing in a collaborative office environment where accuracy, accountability, and continuous learning are valued.

• Process and code vendor invoices to the appropriate general ledger (GL) accounts with a high degree of accuracy.
• Reconcile vendor statements and promptly research and resolve any discrepancies.
• Enter and reconcile company credit card transactions on a regular basis.
• Support Accounts Payable processes, including maintaining accurate accounting documentation.
• Assist with account reconciliations and general financial recordkeeping.
• Support weekly payroll preparation through detailed timecard review and reconciliation.
• Maintain up-to-date vehicle, equipment, and insurance records and documentation.
• Organize and maintain both physical and electronic accounting files and records.
• Serve as the professional front office contact for visitors and vendors, ensuring a positive and professional first impression.
• Provide general accounting and administrative support to leadership, the Controller, and the broader office team as needed.
• Assist with the company’s transition from Sage 300 to Spectrum ERP by supporting data entry, validation, and process changes.
• Collaborate with team members to improve accounting processes and ensure compliance with internal procedures.

• Hands-on experience with Accounts Payable, including invoice processing and coding to general ledger accounts.
• Demonstrated ability to process and code vendor invoices accurately and efficiently.
• Experience reconciling vendor statements and company credit card transactions.
• Familiarity with account reconciliations and financial recordkeeping practices.
• Experience supporting weekly payroll preparation through timecard review.
• Ability to maintain detailed vehicle, equipment, and insurance documentation.
• Strong organizational skills with experience maintaining accounting files and records in both physical and electronic formats.
• Professional communication skills to serve as a point of contact for visitors and vendors.
• Proficiency with Microsoft Excel for basic accounting and reconciliation tasks.
• General bookkeeping and accounting knowledge, including exposure to Accounts Receivable and payroll support.
• Ability to provide additional administrative and accounting support in a fast-paced, collaborative environment.

• Experience working with Spectrum ERP is preferred.
• Experience with Sage 300 or similar accounting/ERP systems is beneficial, especially in a transition environment.
• Construction industry experience is strongly preferred and will be considered a plus.
• Associates degree in Accounting, Business, or a related field is preferred.
• Exposure to payroll support functions, including timecard review and coordination with payroll processes.
• Strong attention to detail and a commitment to accuracy and accountability.
• Comfort working directly with company leadership and a Controller in a small-office setting.
• Ability to learn new systems and processes quickly and to ask questions and take notes to support continuous learning.

This role is 100% onsite in Elkhorn, NE, working within a small office team of approximately 56 employees that supports a broader workforce of over 120 employees. The office maintains a casual culture that emphasizes accountability, accuracy,…