Office Assistant

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

Role

Summary:

We are looking for a proactive and highly organized Office Assistant to support our growing team in Prague. This role will work closely with the Operations team to ensure smooth daily office functioning, provide support during onboarding/offboarding, and help create a welcoming environment for our employees.

• Support the Operations team with day-to-day office management tasks.
• Assist with onboarding: picking up equipment for newcomers, preparing hardware, and welcoming new hires on their first day.
• Manage daily office needs and ensure smooth functioning of the workspace.
• Coordinate office supplies and food supplies to the offices
• Handle meeting room bookings
• Support internal event preparations
  , including logistics and setup together with Operations team
• Assist with device management processes in cooperation with the Operations team.
• Participate in the hiring process and help ensure smooth onboarding and off-boarding.
• Act as a contact point for the Czech office
  , solving daily issues and providing support to employees on-site.

• Excellent communication skills in English and in Czech/Slovak – both written and verbal.
• Based in Prague or able to commute regularly to the office.
• Comfortable using tools like Google Workspace, Outlook, Slack, Zoom, and calendar management platforms.
• Ability to work independently, while maintaining close alignment with a remote executive
• Strong organizational skills and ability to manage calendars, schedules, and operational workflows efficiently.
• High attention to detail – accuracy in documentation, scheduling, and daily office responsibilities.
• Proactive mindset – someone who anticipates needs, solves problems, and takes initiative without waiting for instructions.

This opportunity is for independent contractors and is not intended to establish an employment relationship. Contractors are responsible for their own taxes and compliance with applicable laws in their jurisdiction.

This role is open exclusively to candidates currently residing in, or willing to relocate to, Czechia or Slovakia with the legal right to work in these countries. Unfortunately, we are unable to consider applications from candidates based outside of these locations due to operational and regulatory requirements.

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