Office Assistant III; School of Science, Health and Criminal Justice

All applicants must be authorized to work in the United States without sponsorship.

Applications received after interviews are scheduled may not be fully considered for this position.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

Wayne State College is seeking an Office Assistant III to work in the School of Science, Health, and Criminal Justice.

Position Information

Job Title

Job Title Office Assistant III (School of Science, Health and Criminal Justice)

Nature of Work

This is an advanced classification that performs specialized clerical work of an administrative nature of varied scope and complexity requiring a broad knowledge of standardized policies and procedures, and confidentiality in the disposition of work matters.
Work requires significant independent judgment, problem solving, and decision making skills within prescribed limitations. Interprets guidelines to specific situations that are not covered by policies or procedures.
Work includes the maintenance of various record systems, the creation of reports involving payroll, employee, student, departmental records, and statistical data. Work also includes composing routine memoranda, correspondence and written materials requiring knowledge of institutional policies and procedures, scheduling meetings, and making travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.
Occasional supervision and oversight is provided to employees in this classification.

Examples of Work Performed

• Oversees general office operations; processes and maintains necessary paperwork, records and files required to support academic programs.
• Maintain positive customer service to faculty, staff and students.
• Provide clerical support for faculty and staff including meeting minutes, scheduling rooms, organizing documents.
• Assist with purchasing and travel coordination.
• Oversee and manage the financial budgets for the School of Science, Health, and Criminal Justice including all of the departments; coding and processing purchases and other expenditures, and monitoring all school budgets.
• Oversees and manages the personnel function for the School of Science, Health, and Criminal Justice. Duties would include employment contract recommendation preparation, faculty load calculation, verification, load analysis, and annual faculty scheduling.
• Assist with contract recommendations and overload computations
• Assist with projects, meetings, and everyday tasks
• Assist dean in building maintenance and technology or equipment needs
• Collect and compile faculty packets for evaluations (include their Faculty Information Form, any applicable course evaluation results, etc.)
• Assist department chairs with course schedule process. Work with the Records and Registration office to ensure accuracy of all course scheduling
• Course related (a) Collect/maintain current file Faculty Syllabi each semester (1x/semester). (b)
  Monitor low enrollments with Department Chairs/Dean & Communicate with the Office of the VPAA .
• Working with other school staff, update graduate course rotation for all graduate courses for the website.
• Coordination and planning of SHC events and functions
• Maintain any school memberships and distribute information pertaining to the memberships regularly
• Software Usage: EMS , Firefly, Concur, Web Focus, Wildcats Online (People Soft), SAP , Microsoft Office
• Other duties as assigned

Graduation from High School or educational equivalent, college…