Office Assistant II

All applicants must be authorized to work in the United States without sponsorship.

Applications received after interviews are scheduled may not be fully considered for this position.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

This is an advanced classification that performs complex clerical and reception work involving common office practices and procedures and requiring knowledge of standardized policies and procedures and confidentiality in the disposition of work matters.

Work requires some independent judgment, problem solving, and minor decision making skills based on established policies and guidelines.

Performs varied tasks such as maintaining and processing employee or student records and information and reception and clerical support for the office or department. Work includes producing reports and documents from rough draft or verbal instruction; transcribing and distributing meeting minutes; and coordinating appointments, meetings and travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.

General supervision and oversight is provided to employees in this classification.

• Planning, Organization, Customer Service
• General office duties such as filing, answering telephone, correspondence
• Assisting clients by answering questions and providing service
• Schedule room reservations, reschedules and cancellations
• Prepare standard office forms such as account payable requisitions, deposit forms, facility rental agreements, weekly custodial notes, etc. for review and approval.
• Assist in planning, implementing, and hosting conferences, meetings
• Operate standard office equipment such as copier, computer, calculator, printer, credit card machine, and telephone
• Budget and Accounts Reports
• Prepare invoices for conferencing services
• Receive and process payments

• 1. Assist in hosting conferences, meetings, etc., to include occasional weekend and evening hours
• 2. Drive a vehicle to transport groups when requested as part of a conference
• 3. Receive and process full-service conference registrations on conferencing software program including nametags, participant lists, rosters, conference attendees’ packets, etc., provide service at registration
• 4. Operate special equipment such as video camera, portable radios and sound equipment, and a working knowledge of presentations equipment such as large screen video projection units, overheads, televisions, VCRs, slide projectors, etc.
• 5. Other duties as assigned by supervisor

Graduation from High School or educational equivalent and related experience.

• Knowledge of a set of standardized practices, procedures, rules or operations
• Two years of office or clerical work experience, with strong communication skills
• Business and computer knowledge/experience

None

• Successful background records and credit check
• Valid driver’s license
• Satisfactory evaluation of driving record

Salary Information $37,587-$39,467

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act.

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