Part-Time FTE Senior Bookkeeper; SY

Needham Public Schools Needham High School - Needham, Massachusetts Open in Google Maps

This job is also posted in Needham Public School District

Job : 5950506
Final date to receive applications: Dec 31, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 05, 2026 4:00 AM (UTC)

Starting Date: Oct 16, 2026

Needham Public Schools is an inclusive, dynamic, and multicultural community seeking an energetic, skilled, and warm .6 fte Senior Bookkeeper to join our team. To enhance our goals of supporting every child, Needham Public Schools seeks candidates with diverse backgrounds and experiences.

About Needham Public Schools (NPS): NPS has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency, equity, and community collaboration to fulfill the vision of the Portrait of a Needham Graduate . This METCO district comprises 5 elementary schools, 2 middle schools, and 1 nationally-ranked high school serving approximately 5,500 students.

NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias, bullying, and hurtful acts that demean and diminish. Read more about our equity work here .

This position is a part-time (0.6 FTE) position at Needham High School, with a 12-month work year and a 4.2work day. This position is vacant immediately.

Job Responsibilities: Under the direction of the Needham High School Principal and Assistant Superintendent for Finance & Operations, the position will perform bookkeeping work for Needham High School Offices, as well as otherNPS departments and accounts, as assigned. Essential functions and duties include the following tasks. (Please note that omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.)

• Works with the Director(s) to develop and monitor school budgets.
• Oversees the preparation and coordination of expenses from school operating, special revenue (grant/donation/revolving), capital and student activity accounts.
• Oversees and monitors school petty cash allocation, if applicable.
• Processes accounts payable transactions: creates purchase requisition requests; prepares and assembles procurement and contract documentation for applicable transactions; receives and verifies the delivery of goods and services; collects and prepares invoice documentation for payment; works with Business Office to ensure payment is made for proper items.
• Processes accounts receivable transactions: receives and processes funds for deposit in accordance with cash management procedures; prepares and assembles transmittal documentation (cash receipts, deposit tickets, receipt logs, cash drawer. reconciliation sheets, ticket sales reconciliations, etc.); creates miscellaneous billing for fee-based programs as assigned.
• Ensures proper coding of transactions, in consultation with the Business Office. Performs account reconciliations on a weekly and monthly basis.
• Prints, distributes and interprets financial activity reports.
• Participates in periodic training for school bookkeepers, conducted by the Business Office.
• Provides information and assistance to staff members on financial/accounting issues, position authorization, policy and procedures.
• Works cooperatively with the Business Office to ensure school-wide compliance with financial and administrative policies and procedures.
• Collects, verifies and submits payroll information for processing.
• Maintains information about authorized positions.
• Assists the Director(s) with position requisition requests, as directed.
• Maintains the integrity of school data, including the confidentiality of sensitive information.
• Assists with time and effort certifications (as required).
• Provides support and assistance to staff members in areas of records retention, insurance and accident claims, procurement, etc.
• Prepares claims for local, state and/or federal reimbursement, as assigned.
• Maintains/submits documentation required by state and federal agencies.
• Provides information and assistance to school auditors, as directed.
• Works cooperatively with the Assistant Superintendent for Finance & Operations to perform internal audits of school accounts and functions.
• Monitors…