Office Manager; Part-Time

What we do at SPS: Schernecker Property Services (SPS) is a specialized exterior restoration company helping condominium association boards plan and save money. We are a growing company committed to our mission of delivering the highest-value, long-term solutions to our clients and their communities.

What our Office Manager will do: The Office Manager (Part-Time) is the go-to person for the office. Your work hours will be between 10 and 15 hours per week. A detailed description of the roles and responsibilities to be performed are below.

How our Office Manager will succeed: A successful Office Manager balances their responsibilities through excellent time management skills and a strong commitment to “doing the job right.” Supervised by the Executive Assistant to the CFO, the role is a part-time, hourly position.

Key qualifications:

• Self-motivated:
  Is disciplined. Sets and works to achieve goals without needing to be managed. Identifies and overcomes obstacles and sees tasks through to full completion.
• Reliability:
  Delivers as promised. Meets deadlines. Gets the job done right the first time. Willing and able to work as needed to accomplish necessary tasks and goals.
• Organization:
  Is able to prioritize, coordinate, and manage multiple projects  switch gears from a normal workflow to a fast-paced schedule when time-sensitive requirements arise.
• Attention to Detail:
  Prioritizes precision and quality over quantity and speed. Pays close attention to detail.
• Team player:
  Works harmoniously with co-workers and clients with a team-first attitude.
• Communication:
  Has excellent oral and written skills. Builds and maintains strong working relationships with clients, vendors, and employees.

• Greet employees and visitors and assist them as needed
• Keep surfaces clean and organized
• Process and distribute mail and packages
• Rotate seasonal décor
• Direct incoming calls to the appropriate individuals

• Neat, clean and organized with minimal clutter
• Chairs lowered and pushed in
• Dry-erase board(s) are clean, and supplies are in good condition

• Organize unnecessary clutter and work with employees to maintain order
• Confirm the lights are on the correct schedule for automatically shutting off

• Replenish office supplies; perform inventory and place orders as needed
• Check the postage meter balance and confirm there are no error messages
• Monitor the copiers for error messages and notify IT Team of any issues
• Refill the copier paper, replace toner cartridges, drums, etc.

• Ensure the kitchenette is neat, clean, and organized with minimal clutter
• Replenish coffee, snacks, drinks and other supplies as needed; place orders as needed
• Remove older items from the refrigerators to prevent spoilage
• Keep cabinets, shelves and cupboards clean and organized

• Ensure all four bathrooms are neat, clean and well-stocked
• Confirm the small cabinets in each bathroom contain extra stock
• Confirm the storage closet also contains extra stock

• Work with the cleaning company to ensure proper service is provided
• Schedule carpet cleaning and window washing
• Check blinds for functionality and condition
• Inspect painted surfaces for touch-ups
• Periodically check thermostat settings and adjust them to maintain comfort

• Ensure dumpsters are emptied according to the schedule
• Ensure trash and recycling are placed in the correct bins
• Maintain cleanliness around the dumpster area

Employee benefits: Part-time employees who meet the plan's eligibility requirements are eligible to contribute to the SPS 401(k) plan.

Pay range: $23.00 - $25.00/hour