Senior Medical Administrative Coordinator

Senior Medical Administrative Coordinator

What You’ll Do:

• Manage daily office operations, ensuring smooth scheduling, communication, and workflow
• Oversee administrative functions including billing, accounts receivable, and insurance coordination
• Support clinicians with patient scheduling, medical records, and client communications
• Coordinate staff schedules, meetings, and practice-wide initiatives
• Drive improvements in efficiency, compliance, and patient experience

• Bachelor’s degree required, with 5+ years of administrative or office support experience
• Proficiency in Microsoft Office, Google Workspace
• Strong organizational, communication, and interpersonal skills, with attention to detail
• Prior experience in medical or healthcare administration
• Ability to work on-site in Needham, MA

• Prior experience in a Neuropsychology or Behavioral Health practice is a big plus

• Salary: $65,000–$75,000 per year
• Health & dental insurance
• 401(k) retirement plan with quarterly match and discretionary profit-sharing contributions
• Paid time off (PTO) and paid holidays

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.