Talent Acquisition Coordinator

Overview

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Who We Are At Encore Fire Protection, we are proud to be the East Coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. Our team of more than 2,400 dedicated employees provides innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and property every day. Our goal is to deliver a superior experience to those who trust us to safeguard what matters most.

We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission is to be the best fire protection company the industry has ever seen. As we continue to grow, so does our need to find, hire, and onboard incredible people who share our passion and purpose. That’s where you come in.

The Opportunity We’re looking for a Talent Coordinator who’s ready to dive into the fast-paced world of recruiting. This entry-level role is the backbone of our high-performing Talent Acquisition team, which has hired more than 600 new team members this year (and counting!). If you’re highly organized, detail-oriented, and love being the behind-the-scenes force that keeps everything running smoothly, you’ll thrive here.

You’ll handle much of the administrative coordination that keeps our hiring engine moving, including reviewing resumes, scheduling interviews, tracking feedback, sending offers, and making sure no detail slips through the cracks. You’ll work hand-in-hand with our Talent Acquisition Specialists to make their lives easier, amplify their impact, and ensure every candidate walks away with a positive impression of Encore, no matter where they land in the process.

• Coordinate and schedule interviews across departments and locations
• Review and process incoming applications in our Applicant Tracking System (ATS)
• Communicate directly with candidates to provide updates throughout the process
• Log hiring manager feedback and send out same-day interview recaps
• Support offers, background checks, and onboarding prep to ensure a smooth transition to our Employee Experience team
• Keep candidate records and communication organized and up to date
• Jump in on special projects, reporting, and process improvements as needed
• Be a force multiplier for the Talent team by helping them stay ahead of deadlines and focused on building strong relationships

• Learn Encore’s story, culture, and core values so you can confidently represent our brand
• Get comfortable navigating our ATS and internal hiring workflows
• Support phone screens, virtual, and onsite interview scheduling
• Shadow the TA team to understand the full recruiting lifecycle and how your work impacts every step

• Take ownership of interview coordination and communication across departments and locations
• Manage candidate flow in the ATS, ensuring timely updates and follow-ups
• Handle candidate outreach, including rejections, updates, and offer letters
• Identify opportunities to streamline processes and improve the candidate experience

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• Previous experience or internship in recruiting, HR, or administrative support a plus
• Strong organization and multitasking skills, and a knack for keeping everything on track
• Excellent written and verbal communication
• Ability to juggle multiple priorities in a fast-paced environment
• A natural curiosity about people and what motivates them
• Positive attitude, flexibility, and a true team mindset
• Tech-savvy and eager to learn new tools and systems

At Encore, we’re all about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth. Here’s what you can expect:

• Competitive Salary:
  Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal…