Leasing Manager

Benefits:

Benefits include:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Opportunity for advancement
• Paid time off
• Parental leave

Role

Title:

Leasing Manager Retail & Grocery-Anchored Portfolio

Location:

Needham, MA (In office position)

Reports To:

SVP of Leasing

Summary of the Role

The Leasing Manager will be responsible for executing the leasing strategy across a diverse portfolio of mixed use and grocery-anchored and community retail centers. The primary focus is maximizing occupancy, driving income, and strategically curating a tenant mix that enhances the value and performance of the anchor and specialty tenants. This role requires a deep level of negotiation skills, lease knowledge, and the ability to effectively manage external broker relationships.

Key Responsibilities & Duties I. Strategic Broker & Merchandising Management

• Provide direction and oversee third-party leasing brokers to achieve aggressive leasing targets and accelerate deals across the portfolio.
• Conduct regular portfolio reviews with brokerage teams, focusing on key performance indicators like deal pipeline, and lease-up timelines.
• Execute a strategic merchandising plan to ensure an optimal tenant mix that complements the grocery anchor and drives consistent foot traffic to all specialty retailers.
• Actively prospect and target national, regional, and local tenants that align with the center's specific demographic and merchandising needs.

II. Lease Negotiation & Deal Execution (Northeast & Southeast Portfolio)

• Lead the negotiation of complex lease deals at various stages (new leases, renewals, expansions, amendments), specializing in retail-specific clauses, including co-tenancy provisions, exclusives, etc. Work with legal partners to support process.
• Qualify tenants and generate inbound prospect leads effectively through cold calling, broker relationships, meetings, social media, etc. and convert those prospects into LOI’s.
• Draft, review, and finalize renewals, letters of intent (LOIs), ensuring all commercial terms, conditions, and tenant build-out requirements are accurately documented prior to legal review.
• Collaborate with development/construction teams on tenant improvement (TI) allowances, ensuring budgets are met and tenants open for business promptly.
• Request welcome emails to tenants.
• Existing Tenant Relations or Amendments
  • Rent assistance
  • Expansions
  • Assignments or sublets

III. Lease Administration & Risk Mitigation

• Manage the execution and administration of all lease amendments, assignments, subleases, and lease terminations, focusing on preserving tenant credit and mitigating co-tenancy risk.
• Ensure rigorous compliance, particularly those tied to the grocery anchor and major junior anchors.
• Liaise with property management and accounting to ensure accurate lease abstracting, billing of common area maintenance (CAM), and timely collection of percentage rent (where applicable).

IV. Management and Administration

• Work with marketing and administration to set up meetings.
• Work closely with legal partners and our paralegal on exclusives, prohibited uses, pylons, renewals, etc.
• Maintain deal sheets on active LOIs.
• Provide direction on presentations.
• Manage/direct leasing representative:
  • Weekly meetings to provide direction and feedback.
  • Help provide weekly schedule for canvassing, setting meetings, etc.
  • Suggest canvassing locations or most needed property attention/strategy.
• Canvassing assistance for Rock Row – hit list.

V. Marketing Support

• Work with the marketing team on how to best support new leasing projects or make updates to properties or tenant-specific presentations, renderings, etc.

Required Qualifications & Experience

• Experience:
  
  5+ years in commercial real estate.
• Expertise:
  Deep understanding of retail real estate and leases.
• Technical skills:
  Advanced proficiency in Excel and experience with industry-specific CRM/software (e.g., Yardi, comparable leasing management tools, VTS). Includes EGNYTE, Deal Manager, Costar/Loop Net.
• Soft skills:
  
  Exceptional negotiation, relationship-building, and communication skills, with a proven ability to manage multiple priorities in a fast-paced environment.
• Project management skills needed.
• Ability to travel to conferences.

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