Office Operations Coordinator

Requisition #: 20172
Functional Area: Office/Clerical
Employment Type: Full-Time
Work Options: In Office at Location Specified Above
Work Hours: Monday - Friday 8am - 4:30pm

J. J. Keller is looking for an Office Operations Coordinator to join our Service Operations team! J. J. Keller was founded over 70 years ago and we provide over 90% of the Fortune 1000 companies with solutions and expert insights to help create safe work environments and simplify the complexities of compliance. With over 7 million employers in this country, the need for our solutions is always growing.

Our success demands we add talent to our team in order to support the needs of our clients.

As part of our Service Operations team, you will be responsible for performing tasks to ensure our clients are in compliance with regulations related to their fleet, such as permitting and licensing, as well as other tasks to maintain vehicle compliance. The Office Operations Coordinator will have both back office related responsibilities, as well as opportunities to work with our clients and various state agencies across the country.

This position will work at our Corporate Campus in Neenah, WI.

• Processes vehicle transactions such as credentialing new units, ownership transfers, annual renewals, replacement plates, etc. in an accurate and timely manner.
• Requests and monitors client funds for transactions. Reconciles accounts and requests additional funds when needed.
• Identifies and fixes issues pertaining to transactions in a timely manner. Works with appropriate internal and external resources as applicable.
• Processes monthly and quarterly IFTA and Mileage taxes within tight turnaround times; ensuring clients taxes are completed and filed prior to the end of the month.
• Resolves issues directly with the state when processing errors occur on behalf of the client.
• Acquires and maintains in-depth knowledge of the applicable local, county, state, and federal regulations that pertain to vehicle services transactions.

• Monday - Friday, with the ability to flex working time
• Annual Reviews, Merit Increases & Quarterly Bonus Program
• Medical / Dental / Vision Insurance
• Tuition Reimbursement, eligible your FIRST DAY
• 401(k) with Employer Match + Annual Company-Funded Profit Sharing
• 17 Days Paid Time Off (PTO) + 8 Paid Company Holidays + 1 Paid Floating Holiday
• On-Site Fitness Center + Cafe + Free Wellness Clinic

• Experience/Education
  : 2+ years of professional services experience utilizing Excel. Post-secondary education in a business-related field preferred. In lieu of degree or experience, would consider a combination of education and related office experience.
• Other Skills/Qualifications
  :
  Proficient in MS Office Suite with a heavy focus on Excel;
  Strong organizational, problem solving, communication, and critical thinking skills;
  Knowledge of local, state, federal regulations pertaining to vehicle credentialing desirable;
  Ability to apply regulatory knowledge in a variety of situations;
  Independent and strong decision-making skills;
  Ability to deal with ambiguity;
  Desire to meet and exceed client expectations;
  Willingness to participate in background check/fingerprinting requirements at state or local authorities to obtain access as needed to fulfill services.

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time.

Equal Opportunity Statement
J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.