Purchasing Assistant

With a rich multigenerational history and a reputation for creating and delivering products and services that delight our customers (so they can delight theirs), Galloway Company is a recognized leader in the dairy processing industry. We are seeking temporary help in our Purchasing department. This is a part-time role, lasting approximately six months.

Review and Approve Invoices

• Review vendor invoices for accuracy and completeness.
• Verify invoice details against purchase orders, receipts, and supporting documentation.
• Investigate, document, and investigate discrepancies.
• Ensure invoices are processed in a timely manner to support payment deadlines.
• Organize, file, and maintain receipt documentation.
• Support audit, compliance, and record retention requirements by maintaining organized filing systems.
• Assist with initiatives to transition paper-based documentation to digital records.

• Proactively identify and track receipts with missing invoices and escalated to the Material Coordinator to prevent processing delays.
• Perform general clerical and administrative duties as assigned.
• Assist with data entry, organizing, and filing.
• Maintain confidentiality of company and vendor information.
• Participate in process improvement initiatives to enhance efficiency and accuracy.

• Exceptional attention to detail.
• Strong organizational and time management skills.
• Ability to work accurately with large volumes of paperwork and data.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong clerical and data entry skills.
• Ability to prioritize tasks and meet deadlines.
• Self-motivated and dependable with a strong work ethic.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Effective written and verbal communication skills.
• Ability to identify discrepancies and follow through to resolution.
• Willingness to learn new systems and processes.
• Team-oriented mindset with a customer service focus.

At Galloway, we’re committed to creating a workplace where people can grow, contribute, and build meaningful careers. We value:

• Collaboration – We work together to solve challenges and achieve results.
• Continuous Improvement – We embrace innovation, automation, and better ways of working.
• Professional Development – We invest in our people and provide opportunities for growth and advancement.
• Accountability & Integrity – We do the right thing and take ownership of our work.
• Team-First Culture – We believe our success is built on strong relationships, mutual respect, and supporting one another.

Galloway Company is an Equal Opportunity Employer. Galloway Company does not discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant’s consideration for employment on a basis prohibited by local, state or federal law. Galloway Company will not discriminate against any applicant for employment because of age, race religion, color, disability, sex, sexual orientation or national origin.