Bookkeeper; Maternity Leave Coverage

• Employment Type
  
  & Contract Duration:
  This is a full-time, temporary position (maternity leave coverage), that will work from January 7, 2027, to approx. February 2028.

• Work Location:
  
  This position will be based primarily at our head office on Baker Street in beautiful Nelson, BC.

• Festival Site Work:
  During the month of July and throughout the festival, you’ll work at the festival site near Salmo, BC.

We’re looking for an experienced Bookkeeper to join our team on a temporary, full-time basis to provide maternity leave coverage. This is a great opportunity for someone who enjoys keeping things organized, has a strong eye for detail, and is comfortable managing day-to-day bookkeeping in a collaborative environment.

• Data Entry and Record Keeping:
  
  • Record day-to-day financial transactions using accounting software.
  
  • Maintain organized records of invoices, receipts, and other financial documents.

• Bank and Account Reconciliation:
  
  • Assist in reconciling bank statements and other financial accounts.
  
  • Investigate discrepancies and resolve them promptly.

• Accounts Payable and Receivable:
  
  • Manage accounts payable by processing invoices, preparing payments, and tracking expenses.
  
  • Handle accounts receivable, including issuing invoices, tracking payments, and following up on overdue accounts.

• Payroll Assistance:
  
  • Support payroll processing by ensuring employee records are up to date.
  
  • Assist in calculating hours, deductions, and payroll taxes as required.

• Financial Reporting Support:
  
  • Prepare basic financial summaries or reports as instructed.
  
  • Assist in generating reports for month-end and year-end processes.

• Compliance and Administrative Tasks:
  
  • Ensure compliance with financial policies and procedures.
  
  • Handle administrative tasks such as filing, photocopying, and organizing financial records.

• Education and Experience:
  
  • High school diploma or equivalent (required).
  
  • Proven experience as a Bookkeeper or in a similar financial role.

• Technical
  
  Skills:
  
  
  
  • Familiarity with accounting software (e.g., Quickbooks, Xero, Sage).
  
  • Proficiency in Microsoft Excel and Google Sheets, including the ability to perform complex data analysis and utilize advanced functions such as SUMIF, XLOOKUP and pivot tables.

• Key Attributes:
  
  • Strong attention to detail and accuracy.
  
  • Ability to follow instructions and work under supervision.
  
  • Reliable and trustworthy in handling sensitive financial information.

• Organizational
  
  Skills:
  
  
  
  • Ability to prioritize tasks and meet deadlines.
  
  • Effective time management and ability to handle multiple responsibilities.

• Communication
  
  Skills:
  
  
  
  • Clear and professional communication, both written and verbal.
  
  • Team-oriented with a willingness to collaborate and learn.

• Office-based.
• May require occasional overtime during peak financial periods, such as year-end reporting, tax filing, and during the festival season.
• Averaging Agreement may include up to 12 hour shifts and over 40 hours in one week.
• Able to work, live and camp outdoors in hot and/or rainy weather conditions.
• Ability to navigate bustling crowds, high decibel levels, and constant activity while maintaining focus and delivering exceptional service.
• Crew camp on-site in designated areas with access to showers, drinking water, and meals during shifts; please check your shiftboard and the crew handbook for meal allocations. Crew must bring their own camping setup and a power source (no generators) to charge personal devices.

At Shambhala, we're not just about the music; we're about creating an incredible experience for our team too. Here's what you can look forward to when you join…