Administrative Assistant

Vaco of Highspring is hiring a full time administrative assistant for a busy CPA firm in Jacksonville FL. This role is onsite and looking for someone to start ASAP. There is room for growth.

We are seeking a detail-oriented and highly organized Administrative Assistant to support a busy professional services office. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency in Microsoft Office applications. This role requires a dependable professional who can manage multiple priorities, maintain accuracy in business correspondence, and support office operations through effective use of technology and firm management software.

Southside of Jacksonville, FL

Full-Time, Onsite

Mon-Fri 8am to 5pm

$22 per hour

• Prepare, edit, format, and distribute professional business correspondence and documents.
• Manage emails, calendars, notifications, and administrative communications.
• Provide administrative support to office leadership and staff.
• Maintain accurate records and organize electronic files.
• Assist with client communications and follow-up activities.
• Utilize firm management and CRM software to track activities, manage workflows, and maintain data accuracy.
• Coordinate schedules, meetings, and administrative projects.
• Support general office operations and ensure tasks are completed efficiently and accurately.

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong document formatting and business correspondence skills.
• Excellent attention to detail and organizational abilities.
• Strong verbal and written communication skills.
• Ability to learn and effectively use cloud-based CRM and firm management software.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and commitment to excellent client service

• Previous administrative assistant, executive assistant, office coordinator, or related administrative experience.
• Experience working with CRM, accounting, legal, financial services, or professional services software systems.
• Strong computer skills and adaptability to new technology platforms.

The successful candidate is professional, dependable, technically proficient, and capable of producing polished business communications while supporting the daily administrative needs of a growing professional services firm.

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong document formatting and business correspondence skills.
• Excellent attention to detail and organizational abilities.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and…