Specialist Scheduling & Logistics

3 days on-site (Tuesday to Thursday) and 2 days remote (Monday & Friday)

1 year - extension to 2 year

We are looking for a Specialist Scheduling & Logistics to join an international pharmaceutical environment and play a key role in coordinating patient treatment schedules, manufacturing activities, and supply chain operations. This position offers the opportunity to work in a highly collaborative and fast-paced setting where patient care and operational excellence are at the forefront.

• Act as the primary point of contact for the scheduling and coordination of assigned treatment sites.
• Create, maintain, and optimize patient treatment schedules in collaboration with clinical and manufacturing sites.
• Ensure accurate and timely entry of scheduling and transactional data into planning systems.
• Monitor and manage scheduling activities to guarantee smooth patient treatment delivery.
• Investigate operational issues, identify root causes, and implement appropriate corrective actions.
• Coordinate product returns, replacements, and related logistics activities when required.
• Provide real-time support to external stakeholders using planning and scheduling platforms.
• Maintain and update master data within account management systems.
• Collaborate cross-functionally with Supply Chain, Manufacturing, Customer Service, and Clinical Operations teams.
• Participate in continuous improvement initiatives and contribute to operational projects.
• Lead and facilitate meetings with internal and external stakeholders.

• Degree or diploma in Customer Service, Supply Chain, Logistics, Business Administration
  , or a related field.
• Previous experience within the pharmaceutical, biotechnology, healthcare, logistics, or supply chain environment
  .
• Experience in customer service, logistics coordination, production planning, or supply chain operations
  .
• Strong planning, organizational, and problem-solving skills.
• Ability to prioritize effectively and perform under pressure in a dynamic environment.
• Excellent communication and stakeholder management skills.
• Comfortable working with multiple systems and managing complex scheduling activities.
• Proactive, adaptable, and solution-oriented mindset.
• Willingness to travel occasionally (approximately 10%).

• Fluent English is mandatory.
• A second language is required:
  German, French, or Spanish (professional working proficiency).
• Italian is considered a strong asset and would be highly appreciated as an additional language.