Administrator, Finance, HWAD

The Administrator, Finance provides financial and contract-administration support for the Hawthorne Contract, a large and complex U.S. Army Depot maintenance and operations support contract. This role processes routine financial transactions, supports billing and period-close activities, maintains accurate records and trackers, and compiles financial information needed for contract reporting, audit readiness, and operational decision support.

Process and track purchase requisitions, purchase orders, vendor invoices, service entries, accounts payable vouchers, P-card purchases, receipts, and expense documentation. Verify approvals, coding, funding, and supporting documentation before routing to support accurate and timely transaction processing. 20%

Support billing and accounts receivable activities by collecting billing documentation, maintaining invoice and funding trackers, preparing verification forms, updating aged receivables schedules, monitoring WAWF status, and researching routine discrepancies to support timely customer billing and collection follow-up. 20%

Support month-end close by compiling labor, cost, purchase order, revenue, and accrual documentation; preparing schedules and journal-entry support; comparing labor history and general ledger data; and maintaining reconciliation work papers for review. 20%

Maintain organized, complete, and audit-ready financial records and approved master-data information, including project, WBS, charge-code, vendor, purchase-order, inventory, fixed-asset, and employee-baseline data. Distribute authorized financial information to appropriate users. 15%

Compile data and schedules for budgets, forecasts, variance analyses, program management reviews, key performance indicators, plan-versus-actual and forecast-versus-actual reporting, backlog, headcount, and other recurring internal or external financial reporting packages. 15%

Maintain contract-specific finance documentation and trackers for assigned activities, perform related data entry and follow-up, and elevate funding, billing, compliance, environmental, or operational concerns through established channels to support contract controls and issue resolution. 10%

High school diploma or GED required.

Two or more years of related office, accounting, finance, purchasing, billing, or administrative experience preferred. Equivalent directly related education or training may be considered.

Basic knowledge of accounting principles, transaction processing, accounts payable and accounts receivable, and financial documentation.

Ability to review financial and purchasing documents for completeness, approvals, mathematical accuracy, coding, funding, and required supporting documentation.

Working proficiency with Microsoft Excel and computerized financial systems used to enter, retrieve, organize, and track financial information.

Ability to maintain accurate trackers, reconcile routine differences, organize audit-ready records, and meet recurring billing and period-close deadlines.

Ability to compile financial data and prepare clear schedules, reports, and work papers for review and recurring contract reporting.

Ability to communicate routine financial information, follow up with internal stakeholders, protect confidential information, and elevate discrepancies or compliance concerns through established channels.

Day & Zimmermann offers a comprehensive benefits package designed to support the health, financial security, and well-being of our employees. Benefits may include medical, dental, and vision coverage; retirement savings options; paid time off; and other company-provided programs, subject to applicable plan terms and eligibility requirements.

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