Administrative Assistant

Under general supervision, performs a variety of routine to somewhat complex clerical, financial, and administrative support duties which include receptionist, word processing, data entry, record keeping, filing, and other similar duties in support of the organization. The position provides general information and assistance to the organization and the public. This position may have specific department‑related duties which will be included in a detailed Position Statement.

The position is considered entry‑level or trainee level and, as such, provides a variety of administrative and clerical support for the organization's administrative functions at the direction of the supervisor. As experience is gained, the incumbent works more independently within established guidelines.

• Possess and maintain a valid Nevada Driver License.
• The ability to pass a criminal background investigation.
• Any combination of training, education, and experience that would provide the required knowledge and abilities. A typical way to gain the required knowledge and ability is possession of a high school diploma or equivalency, and six or more months of general clerical experience performing a variety of office clerical tasks, including the use of a computer, or any combination of training and experience that would demonstrate the desired knowledge and abilities of the position.

The Position Statement may include other licensing, education, and requirements that are not listed herein.

• Answers telephones and e‑mails, works in cooperation with other appropriate staff to cover phones; addresses customers who arrive at the office; provides customers routine and nonroutine information, and directs them to appropriate resources, staff, and departments.
• Prepares correspondence, memos, forms, reports, e‑mails, and other materials from rough‑draft or otherwise as directed by the supervisor or senior staff.
• Types and designs general correspondence, memos, charts, tables, graphs, business plans, and other similar documents; proofreads copies for spelling, grammar, and layout, and makes appropriate changes; responsible for accuracy and clarity on final copy.
• Enters data into computer systems or databases; records, codes, and verifies information for completeness and accuracy; maintains records, compiles data, and prepares reports and summaries in conformance with predetermined policies and procedures.
• Searches files and records for information requested by staff, other entities, and the public; sorts, categorizes, and files documents and records.
• Produces hard‑copy and electronic documents and reports; receives, sends, and delivers faxes, documents, and reports; compiles figures and data.
• Runs errands including, but not limited to, making bank deposits, retrieving mail at the post office, retrieving information and documents from other departments and jurisdictions, and similar tasks.
• Sorts, distributes, and otherwise processes incoming and outgoing mail; drafts written responses and replies by telephone or e‑mail when needed; responds to routine requests for documents and information.
• Handles confidential and nonroutine information in conformance with established policies and procedures.
• Provides clerical assistance to other staff for special projects; works independently and with a team.
• Schedules, organizes, and arranges complex activities including, but not limited to, meetings, travel, conferences, and department activities.
• Performs related duties as described in the Position Statement.

The duties listed in the Position Statement shall also be considered Essential Functions of the position.