Senior Administrative Assistant

We are not accepting agency submissions for this position. No solicitations, please.

True Harmony Company is looking for a helpful and motivated Senior Administrative Assistant, to join our team in Ely, Nevada.

The Senior Administrative Assistant provides high-level administrative and on-site support to leadership while helping coordinate the day-to-day needs of a dynamic production environment. This role supports greenhouse operations projects, operational reporting, cross-functional initiatives, workforce planning, onboarding and employee lifecycle processes, transportation and fleet administration, and employee housing logistics. The position also serves as an onsite resource for routine employee support, documentation, and the appropriate escalation of workplace concerns to leadership.

The Senior Administrative Assistant acts as a central resource connecting Greenhouse Operations, Accounting, Human Resources, Safety & Security, and IT to ensure efficient workflows, operational continuity, and the successful execution of business and production goals. This position anticipates operational and employee-support needs, removes administrative barriers, and helps leadership maintain an efficient, organized, compliant, and productive workplace.

This is a full-time, onsite position at our farm in Ely, Nevada.

Our schedule is Monday-Friday, 7 a.m.

-3:30 p.m., with occasional holidays/weekends as needed.

• 100% company-paid medical and life insurance for employees
• Company-paid dental and vision coverage
• $400 monthly medical waiver if you choose to decline medical coverage
• Competitive Paid Time Off (PTO) Program
• Ongoing career growth and development opportunities
• Free daily shuttle service to and from the farm (with stops in McGill and Ely)

• Partner with greenhouse leadership to support workforce planning, project scheduling, operational priorities, and day-to-day administrative needs.
• Coordinate leadership meetings, calendars, conference rooms, all-team meetings, and communications between greenhouse teams and management.
• Track and maintain labor schedules, workforce activities, operational data, incident documentation, fuel reporting, and other required records.
• Coordinate employee scheduling updates and maintain accurate information within applicable company systems.
• Manage purchasing requests, procurement activities, operational inventory, and related coordination with Accounting and Operations.
• Prepare and organize training materials, operational documents, reports, and other administrative resources.

• Coordinate new-hire onboarding and orientation, including Asana assignments, I-9 completion as directed by HR, onboarding paperwork, uniforms, PPE, and required materials.
• Serve as the primary onsite contact for candidates and assist HR and hiring managers with interview scheduling and coordination.
• Serve as the onsite HR point of contact for routine employee questions, benefits guidance, and workplace support, escalating matters to the Head of Human Resources as appropriate.
• Support employee relations matters by gathering information, maintaining documentation, and protecting the confidentiality of employee and personnel matters.
• Maintain employee files, compliance postings, required notices, onboarding resources, training records, and other HR documentation.
• Coordinate employee recognition programs, engagement initiatives, training sessions, and company events.
• Support employee housing administration, including welcome information, housing inventory, documentation, and move-in and move-out coordination.

• Partner with HR to maintain approved-driver lists and required driver documentation.
• Track shuttle-driver pay and approvals, submit monthly information to Payroll, and add or remove employees from company shuttle assignments.
• Coordinate company vehicles and shuttles, ensuring they are appropriately inventoried, maintained, cleaned, documented, and ready for employee use.
• Work with Accounting to ensure vehicle registrations, insurance cards, and other required documentation remain current.
• Support DOT compliance activities and recordkeeping, and provide backup support to Safety and Security by monitoring GPS notifications and escalating concerns when appropriate.

• Order, track, and coordinate company assets, including computers, cell phones, housing items, tools, and equipment.
• Coordinate equipment setup, assignment, and…