Administrative Assistant, Farming Operations

We are not accepting agency submissions for this position; no solicitations, please. Silver Lion Farms is looking for a detail-oriented and highly organized Administrative Assistant to join our team in
Ely, Nevada.

About the Position

The Administrative Assistant,Farming Operations,position plays a vital role in supporting the Farm Manager with reporting, asset and maintenance tracking, inventory, and other administrative functions. This position is also responsible for managing all organic certification paperwork, processing, testing, and compliance reporting. This position is not eligible for overtime pay.

Typical shift hours: Hours can vary but typically are Monday–Friday from 7 a.m. – 3:30 p.m.

Location
:
This is an onsite position at our Ely, Nevada location at 30955 N. Alt, US-93, Ely, NV 89301 (near the intersection of US Rt 93 and US Alt Route 93).

What We Offer

• Full benefits, including 100% company-paid medical and life insurance (vision and dental insurance also available).
• Paid vacation and sick time.
• Free shuttle service from Ely and Mc Gill

Core

Duties & Responsibilities:

Record Updates & Record Management

• Update farm planting, farm usage, and farm yield reports in AgWorld.
• Perform monthly well meter readings and update monthly company logs and input readings on NDWR website.
• Monthly hay inventory counts include reporting any damaged hay on inventory tracker.
• Daily updating of BOL loads on sales tracker, enter transactions in AgWorld.
• Scan BOL’s and upload accounting in designated areas on a daily basis.
• Harvest loads per cutting in AgWorld and on our Harvest + Sales by Pivot-Cutting log.
• Enter daily farm events from Outlook calendar into activities in AgWorld for tracking.

Weigh Scale Procedures & Operation

• Coordinate with trucking dispatch(es) to build daily schedule for hay trucking arrival and loading.
• Work directly with hay buyers to schedule hay trucks that do not work with a dispatch company.
• Coordinate daily with the farm team for loading scheduled trucks.
• Operate the truck weigh scale, including weighing trucks and producing Bill of Ladings (BOL), and provide truck drivers with appropriate copies of BOL and scale tickets.
• Work with the Farm Manager on any customer issues or concerns to maintain healthy customer relationships.
• Maintain cleaning inspection under truck scale on a weekly basis and report any build up to the farm manager to schedule cleaning.

Tracking, Testing and Organics Certification

• This role is responsible for maintaining and tracking all organic certification paperwork.
• Direct communication with NDA for yearly organic certification and audits.
• Create cutting and Pivot Stack Tags as needed throughout the season.
• Moisture testing of bales with high moisture readings.
• Pull hay samples for testing per cutting.
• Soil testing.
• Water testing.
• Report all test results to the management team.
• Work with management teams on any remediation plans and submit paperwork to all agencies required.

Purchasing & Receiving

• Act in conjunction with the Farm Manager and the procurement department by assessing needs and tracking completion of purchases through delivery.
• Forward miscellaneous receipts, track invoices, generate Bills of Lading’s for customers and truck drivers, and scan BOL’s and scale tickets to accounting daily.

Asset and Maintenance Tracking

• Work directly with the management team to track farm assets, including farm equipment, farm assets, tools, etc.
• Ensure all vehicles, pivots, farm machinery, and implement maintenance are entered into Bolt.
• Assist with tracking incident reports for the farm team.

Other Duties

• Clerical duties, including filing, word processing, scanning documents, etc.
• Assist with other duties as needed.
• Assist with operating equipment and machinery when necessary.
• Clean up and organize the shop, break areas, and scale house restrooms.

Job Requirements & Success Factors

• Previous administrative support experience, preferably in a farm, agricultural, or operational setting.
• Demonstrated ability to perform data entry accurately and efficiently while maintaining close attention to detail.
• Proficiency in Microsoft Outlook, Excel, and Word, including entering, organizing, and reviewing data in spreadsheets as well as basic math skills.
• Ability to quickly learn and confidently use new software programs, databases, and digital recordkeeping systems.
• Strong organizational and time management skills, with the ability to prioritize completing tasks and meet deadlines.
• Clear written and verbal communication skills.
• Strong…