Business Operations Specialist – Security Clearance Required

• Full-time
• Organization:
  Business
• Category:
  Business Operations
• Job Code 2: A01.2 Business Operations Spec 2
• Employee Referral Bonus:
  Not applicable
• Job Code 1: A01.1 Business Operations Spec 1
• Pre-Employment Drug Test:
  Required for external applicant(s) selected for this position (includes testing for use of marijuana)
• Pre-Placement Medical Exam: A job-related pre-placement medical examination may be required
• Security Clearance:
  Active DOE Q clearance (or active Top Secret clearance)

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have openings for a Business Operations Specialist to work at the Joint Laboratory Office-Nevada (JLON). You will perform a full range of administrative and business operations duties, including sensitive administrative support, supporting JLON programs, projects, managers, Laboratory personnel, and visitors at the Nevada Support Facility in North Las Vegas, Nevada, and the Nevada National Security Site (NNSS), located in Mercury, Nevada, approximately 60 miles north of Las Vegas, Nevada.

You will rotate between work locations as needed to support JLON. These positions will be in the Administration Division within the Operations and Business Directorate and is matrixed to the Strategic Deterrence Directorate.

These positions require full-time on-site presence due to the nature of the work.

These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

• Serve as one of the administrative point of contacts for JLON programs and projects, providing administrative support for workforce, operational, organizational, and business requirements.
• Deliver administrative support to the JLON management team, coordinating daily operations across LLNL, LANL, MSTS, and NNSA teams to ensure seamless collaboration and efficiency.
• Manage schedules, calendars, meeting arrangements, travel coordination, expense reporting, and procurement of office supplies and equipment for senior-level managers.
• Extract, analyze, and compile data to create organizational charts, reports, tables, tracking systems, budget spreadsheets, and PowerPoint presentations for management use.
• Draft, proofread, format, and finalize sensitive correspondence, itineraries, reports, presentations, budget documents, and other administrative materials.
• Coordinate electronic and physical records management, ensuring compliance with organizational policies and regulatory standards.
• Maintain classified matter protection and control, including the secure handling, storage, and transmission of classified materials in accordance with DOE/NNSA guidelines.
• Represent JLON management in interactions with internal and external stakeholders, maintaining professionalism, discretion, and tact when handling sensitive or confidential matters.
• Maintain databases, spreadsheets, and tracking systems to monitor action items, required due dates, and pending activities.
• Support office space management, visits and tours, administrative processes, and compliance with safety and security requirements.
• Solve administrative and sensitive problems, interpret policy, formulate recommendations, and establish procedures to ensure organizational and programmatic deliverables are met.
• Perform other duties as assigned.

• Research, analyze, recommend, and implement improvements to internal administrative procedures and systems supporting JLON operations.
• Serve as a point of contact regarding administrative requests and represent JLON management on administrative and personnel matters.
• Participate in business, workforce, operational, and strategic planning activities relating to compliance, personnel, and operations.
• Coordinate and oversee assigned administrative processes, including visits and tours, office space, budgets,…