Real Estate & Construction Operations Coordinator

Job Description:

The Real Estate & Construction Operations Coordinator maintains accurate and timely information across the systems used by our Store Planning, Real Estate, and Construction teams. Serving as the primary point of contact for day-to-day system information and processes, this role supports process completion, adherence, and cross-functional alignment.

What will you be doing?

Memo Processing Convert projects and upload all required approval documentation.

Create and maintain project schedules, partnering with cross-functional teams to align key dates before initial submission and update schedules as timelines change.

Prepare and submit Capital Budget Requests (CBRs), ensuring estimates and approvals align, tracking approval status, escalating issues as needed, and updating systems upon approval.

Partner with the Finance team to validate project details, financial accuracy, and alignment with the approved capital plan prior to submission.

Review, submit, and upload approved People Soft budgets to ensure system accuracy and compliance.

Administrative Run monthly reports and import/update project data as needed.

Conduct ongoing audits to identify and resolve discrepancies between communicated project information and data reflected in Lucernex and other project management systems.

Complete monthly Cost-to-Complete (CTC) reports for approximately 35 active projects.

Set up and onboard new Lucernex users, including internal project team members and external vendors.

Create Sphere XG projects based on weekly project status, reporting, and documentation updates.

Perform bi-monthly project audits to ensure data accuracy, completeness, and compliance with established processes.

Team Alignment Attend weekly New Project Pass meetings to support project intake and alignment.

Participate in weekly bidding meetings, updating Lucernex user access, project dates, and related information as needed.

Contribute to weekly project update meetings by sharing relevant project information, raising questions, and supporting issue resolution.

Participate in bi-weekly team meetings to provide updates, collaborate on priorities, and support team communication.

Monitor project KPIs, maintain project status visibility, and flag projects requiring review due to timeline risks, turnaround concerns, or urgent off-cycle requests.

Partner with cross-functional partners to ensure consistent processes, requirements, and project information throughout the project lifecycle.

Day-to-day breakdown:~70% Routine Administrative

Activities:

Execute recurring administrative tasks that support project management processes, reporting, data maintenance, system updates, and documentation management.~20% Ad Hoc Project Support:
Respond to project-related requests, answer stakeholder questions, assist with user setup, and provide basic system onboarding and training for new users.~10% Process Review & Continuous Improvement:
Identify process gaps, recommend enhancements, and support ongoing efforts to improve efficiency, accuracy, and consistency across project and system workflows.

What do you need to bring?

Strong attention to detail, with the ability to maintain accurate project data, documentation, and system records.

Effective prioritization and time management skills, with the ability to balance multiple projects and deadlines based on urgency and business needs.

Strong problem-solving and critical thinking abilities, including the ability to navigate ambiguity by applying established processes, standards, and business knowledge.

Clear and proactive communication skills, with the ability to identify and escalate issues, communicate project needs, and address missing or misaligned information to prevent delays.

Ability to adapt communication and support to different stakeholders, understanding varying partner needs while maintaining alignment to core processes and requirements.

Growth mindset and continuous improvement focus, consistently seeking opportunities to enhance processes, streamline workflows, and improve information sharing.

Strong self-management skills, including the ability to monitor workload, manage competing priorities, and proactively seek support when needed.

Collaborative and customer-focused approach, with a commitment to building strong partnerships across teams and supporting successful project execution.

Our Company Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through…