Events Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

The Mittal Institute at Harvard University is a global research center dedicated to advancing interdisciplinary scholarship and fostering real-world solutions to pressing global challenges. The Institute works with faculty members, students, and in-region institutions and experts to advance and deepen the understanding of critical issues shaping South Asia and its global impact. Through academic programs, fellowships, public events, and collaborative partnerships, the Institute brings together diverse communities to promote knowledge, dialogue, and actionable impact.

The Event Coordinator will play a key role in supporting the planning, coordination and execution, of a wide range of Institute events, including lectures, symposia, workshops, fellowship activities, seminars, community gatherings, and public programming. This position ensures that all events are delivered professionally, efficiently, and in alignment with the Institute’s mission and high standards. The Event Coordinator reports to the Assistant Director for Programs and works closely with faculty, staff, students, fellows, and external partners to create engaging, inclusive, and impactful event experiences.

The tasks encompassed in this position are broad and varied. They include, but are not limited to:

• Coordinate end-to-end logistics for Institute events, including planning timelines, reserving event spaces, managing vendors, arranging audiovisual support, coordinating catering and transportation, and ensuring effective hospitality and post-event follow-up.
• Coordinate event communications in collaboration with the Communications team, including invitations, RSVP and registration tracking, event website listings, confirmations, reminders, and post-event follow-up.
• Serve as a primary point of contact for event participants, speakers, guests, and vendors, providing professional support and clear communication before, during, and after events.
• Occasionally, may work with the Executive Director and senior leadership on the coordination of the non-public events for friends and supporters of the Mittal Institute.
• Provide on-site event support, including check-in, troubleshooting, and coordination with staff and vendors.
• Coordinate room layouts and space setups in compliance with Harvard and Institute policies.
• Assist with virtual and hybrid events, including platform setup (e.g., Zoom), registration management, and audiovisual coordination.
• Maintain and update event databases, calendars, and…