Administrative Assistant - Workforce Development; Bern

The Administrative Assistant performs a range of clerical, technical and administrative support duties in support of Workforce Development. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department.

• Provides excellent customer service and assistance to internal and external customers though walk-in, telephone and email
• Provides general administrative support to coordinators, directors and dean including preparation of memorandums, correspondence, minutes, reports, purchase requisitions, and check requests
• Performs data entry entering student registrations, grading, reporting information, etc. into computerized programs
• Creates and manages electronic pre-registration class folders
• Assists coordinators, instructors or other employees in the preparation of travel requests, submissions, and final settlements
• Performs requisition requests to order supplies or input vendors
• Participates in professional development opportunities to improve knowledge and skills
• Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

High school diploma or equivalent.

Two (2) years’ experience in an office environment performing administrative tasks.

Associate’s degree from a regionally accredited institution of higher learning.

• Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
• Intermediate knowledge of report preparation
• Intermediate knowledge of record control

• Advanced computer skills and technical proficiency in Microsoft Office applications
• Effective verbal, listening and written communications skills
• Attention to detail and high level of accuracy
  
  Highly effective planning, coordination and organizational skills to meet work deadlines
• Interpersonal skills with proven ability to work in a team environment

• Ability to record, compile, analyze and summarize data
• Ability to analyze situations and exercise sound judgement in making decisions
• Ability to display tact and poise at all times
• Ability to handle confidential information with absolute discretion
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse work forces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels