Clerk III

Under general supervision, the Clerk III performs various complex clerical duties involving legal documents and court records. This position requires knowledge of legal documents, legal terminology, and the ability to understand and follow state laws and/or statutes in accordance to the regulations and policies of the County Clerk’s Office. This individual may be utilized in any department of the County Court at Law Clerk’s Office including, Civil, Jury, Criminal, Probate/Mental Health, Collections or Records Management and must have the ability to multitask and learn several different job functions.

This position is required to attend the dockets, hearings, and trials for the County Courts at Law and process all courtroom legal documents. The ability to navigate, maintain, and utilize records using a case management system, jury program and electronic filing system is essential to this position. The duties include complex data entry and utilizing various filing techniques and record management methods in accordance with state law, regulations and policies of the County Clerk’s Office.

This individual has daily contact with the public, Judges, court staff, attorneys, and other county departments. This is a position that handles a high volume of cases and confidential legal matters; the ability to use independent judgment and discretion is imperative. Performs a variety of administrative and bookkeeping services as well as general office duties as required. This position requires close interaction and teamwork between co‑workers and supervisors.

This is a full‑time position and is essential that the individual be at work during the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday.

Requires the individual to adhere to regulated office procedures and legal statutes. Judgment must be administered to a group of specific laws where there are no proven guidelines. Individual must be able to perform several critical tasks at a time while maintaining proficient accuracy and attention to critical detail. Position requires the ability to perform multiple critical functions concurrently. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Duties include the following:

• Accurately accept, process, and prepare a new case record while utilizing the case management system, and electronic filing system when required, for all cases filed in the County Courts at Law.
• Intake money and process payments made in person, by online payment, and through electronic filing system.
• Must calculate and collect all applicable filing fees and service fees in accordance with the laws, statutes and local rules governing such fees and court costs.
• Attend all court sessions as directed for the County Courts luding jury trials, bench trials, jail dockets, criminal, civil, and probate proceedings.
• Make entries on court dockets concerning actions taken while in courtroom and the results of the hearing. Provide final docket to court administrators as necessary.
• Enter and scan all legal documents and orders filed during courtroom proceedings. Such as criminal plea agreements, jail commitments, order for capias, civil judgments, petitions, applications, oaths, affidavits, wills, motions and orders to pay fine, court cost, restitution and attorney fees. Execute all orders of the court in accordance with the Judge’s ruling.
• All filings MUST be processed timely and efficiently regardless of filing method. Filings must be processed as soon as possible according to priority level and the nature of the filing. Continual monitoring of the electronic filing system is required. All electronic filing must be processed with accuracy and attention to detail and the fees attached to the filing.
• Required to utilize judgment when processing e‑file in order to provide the best service possible and maintain the record of the court. Troubleshooting e‑file errors may be required.
• Assist customers and callers and direct them to the appropriate office or staff if needed.
• Issue citations, notices, precepts, subpoenas, writs, abstracts, and all other legal documents with great attention to detail and in…