Outbound Freight Coordinator

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Full-time Regular New Brighton, MN, US

Salary Range: $59,000.00 To $70,000.00 Annually

Are you interested in contributing to a company whose mission is to radically love and influence lives? As an Outbound Freight Coordinator for Bell Lumber and Pole, you will play a pivotal role in the effectiveness of our business inside and outside of Bell.

This position is located onsite in New Brighton, MN.

Hours:

M - F, 6AM - 2PM

Compensation: $58,000.00 - $70,000.00

Education: Minimum Requirement High School Diploma or equivalent. Community college or technical diploma an asset.

Experience: Minimum Requirement is 5 years proven logistics/dispatch experience. Minimum Requirement is 3 years proven in Export processes. Knowledge of lumber shipping and/or forestry product shipping.

As an Outbound Freight Coordinator, you will:

• Create physical or online Bill of Ladings (BOL) for all shipments leaving the local yard by truck or rail, including Poles, TSO, and other shipments.
• Prepare all necessary paperwork for drivers for each load, which includes special instructions, maps, phone numbers, and staking sheets.
• Contact customers 24-48 hours before shipments leave the yard or as per customer-requested lead times
• Ensure the accuracy of all shipping information, obtain driver signatures, document the load ticket number in the system, and update the date on the BOL.
• Forward a copy of the BOL to customers who require it when shipments leave the yard.
• Collaborate with managers to schedule outbound loads and shipping dates.
• Provide instructions to mobile drivers and yard counters regarding loads to set out for delivery.
• Act as the main point of contact for all trucking calls, routing calls from dispatchers through your desk.
• Collaborate with managers on the delivery of back orders and maximize truck capacity on those loads.
• Update various customer websites with information on shipped orders.
• Keep customers informed weekly about open orders and obtain information on processed orders from the yard manager.
• Ensure that products are in stock and ready for customer pickup.
• Receive all paperwork from drivers on shipments and process all receiving reports following the Standard Operating Procedures (SOP). Update SOPs when shipments are delayed, or changes are required.
• Release empty rail cars to MNNR when needed. Handle the empty rail billing process for leased rail cars.
• Work with receiving yard employees to ensure that all receiving reports are completed for inbound railcars.
• Verify that there is a proper yard receiving report that matches the incoming BOL and original notification and forward this information to the Inventory department.
• Communicate reasons and tentative new shipping dates to sales teams when shipments are late.
• Generate and send weekly reports, including treated inventory data.
• Prepare and distribute load slips for outbound shipments to customers.
• Print work orders for shipping processes.
• Optimize truck loading to maximize freight efficiency.
• Update the Shipping and Receiving System (SPS) with the second acknowledgment and Advanced Shipping Notices (ASN) when shipments are ready to ship.
• For sites that handle shipments to Canada & Mexico:
  • Handle all export paperwork and border crossing documents company-wide, working with vendors and freight forwarders to combine loads for shipment to the port, and obtaining required documents such as treating certificates and phytosanitary certificates for export.
  • Maintain a thorough understanding of export requirements for each load as it pertains to the out-of-country shipping process.
  • Process outbound loads to Canada and Mexico and send the necessary paperwork to Customs, resolving any issues with customs brokers.
• Provide phone backup support when necessary.
• Attend daily shipping meetings as required.
• Perform any other responsibilities assigned by management.

• In addition to competitive pay, we offer a comprehensive benefits package including:
• Health, dental, and vision insurance (with HRA and FSA)
• 401(k) with company match
• Short and long-term disability insurance
• Life insurance
• Paid holidays and generous paid time off
• Employee assistance and employee/community hardship programs

Bell Lumber & Pole is an equal opportunity employer.

Bell Lumber & Pole is proud to be an equal-opportunity workplace and is an affirmative action employer. We are committed to equal…