Senior Administrative Assistant - Hybrid in East Brunswick, NJ

Senior Administrative Assistant - Hybrid in East Brunswick, NJ

At United Healthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together.

United Healthcare is seeking a highly qualified Senior Administrative Assistant who can thrive in a dynamic and varied work environment. This position will provide support to the New Jersey Executive Director and the NJ leadership team of United Healthcare for Employer & Individual in a manner consistent with the highest levels of performance and professionalism. The role requires solid skills in relationship building, communication, and partnering with other leaders’ assistants, as well as with colleagues at all levels in the organization.

The position is located in East Brunswick, New Jersey, and operates on a hybrid model.

• Provide primary support to the NJ Executive Director and leadership team with schedule, coordinate and manage meetings, expenses & travel
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize to ensure effective time management for the Executive Director and leadership team
• Create, prepare, and distribute all meeting materials
• Maintain charitable/community relations and promotional items budget and sponsor ships
• Ensure all resources and technology is set up and working for all meetings
• Answer incoming calls and facilitate handling of requests for information; evaluate calls and use judgment to take action
• Work effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives
• Prepare presentations, letters, memos, monthly and quarterly reports, and charts using MS Office
• Monitor email and identify urgent requests
• Greet visiting clients, guests and employees
• Independently perform varied administrative duties related to functional area
• Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair
• Maintain and keep updated office and distribution lists
• Maintain a high level of organization and attention to detail
• Interact with individuals at all levels of the organization
• Ensure employees/contractors receive access and guidance with office operations
• Perform Business Segment Liaison (BSL) activities, as needed (hardware/software acquisition/disposal, new employee onboarding, transfers, terminations)
• Place supply orders using internal processes and pre-approved vendors
• Provide coverage for internal team members as needed

• Demonstrated interpersonal skills
• Tact, diplomacy, and sensitivity to respect confidential information
• Comfortable with change
• Adept at managing multiple priorities
• Solid emotional intelligence
• Exceptional attention to detail and follow-through
• High energy, positive outlook, remains calm in stressful, pressured situations; remains calm when problem solving

• 3+ years of administrative experience in support of senior executives in a highly matrixed organization
• Experience supporting multiple executives within a fast-paced, dynamic environment
• Experience arranging Microsoft Teams virtual meetings
• Experience coordinating large meetings for senior leadership
• Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
• Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams
• Reside within commuting distance from East Brunswick, New Jersey

• Health insurance experience
• Share Point
• Notary

Pay is based on several factors including but not limited to local labor markets, education, work…