Program Administrator; Division

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Rutgers, The State University of New Jersey, is seeking a Program Administrator for the Robert Wood Johnson Medical School. Under the direction of the Senior Director of Administration in collaboration with the Division Chiefs as necessary, the Program Administrator will provide administrative support to the assigned divisions and provide necessary leadership to the department. Oversight of all operational, financial, and communications for the growth of the department, fiscal performance, and operational effectiveness;

including clinical and research revenue, grants, education, and the management of division budgets. Responsible for planning, organizing, managing and evaluating all administrative and fiscal matters relating to the assigned unit(s)/divisions. Supervises the administrative staff of the assigned unit(s)/divisions.

• Manage overall operations of the assigned divisions and directly supervise the administrative staff, responsible for hiring, firing, and performance reviews.
• Evaluate new and existing programs, conduct comprehensive assessment of facility requirements, faculty support, equipment purchases, office supplies, funding, and staffing. Implement systems of “Process Improvement” for all divisional, administrative, patient care, research and fiscal activities and report findings to Division Chiefs and Senior Director of Administration for action.
• Help operationalize faculty schedules, projects and new program development with approval of the Chairman’s Office.
• Manage the division financial office; perform analysis to identify revenue collection issues, reconcile expenses and develop business plans under the direction of the Division Chiefs with final approval from the Senior Director of Administration. Work collaboratively with finance offices at RWJBH and RWJMS to manage division resources, including oversight of operations budget, clinical revenue, start‑up packages, grant/contract awards and other revenue streams.
• Develop administrative plans for effective utilization and development of resources for the division/unit, including financial/budgetary development, allocation and use of staff and ensure that financial and management systems are accurately maintained.

Salary ranges from a minimum of $95,926 to a maximum of $146,766, with the final offer based on qualifications, experience, and internal equity. Rutgers offers a comprehensive benefits package to eligible employees, including medical, prescription drug, and dental coverage; paid vacation, holidays, and various leave programs; competitive retirement benefits; employee and dependent educational benefits; life insurance coverage; and employee discount programs.

• Bachelor’s Degree plus four (4) years of progressively more responsible experience in the management of operational, fiscal activities and/or financial…