Product Sample Coordinator

Sample Coordinator | Food Manufacturing | Join a Team That Keeps Things Moving

Location:New Brunswick, NJ
Job Type:Full-Time
Hours: 8:30AM – 5:00PM

About Us:Europastry USA is a leading provider of frozen bakery products, committed to delivering high-quality products and exceptional customer service. We are seeking a detail-oriented and proactive Sample Coordinator to join our dynamic team.

Job Summary:The Sample Coordinator is responsible for coordinating timely and accurate product shipments to customers. This role requires meticulous attention to detail, excellent organizational skills, and the ability to work efficiently under tight deadlines.

Key Responsibilities:

• Inventory Management:Pull sample cases and specific pieces from inventory (freezer) based on customer requests. Maintain spreadsheet of piece inventory.
• Shipping Coordination:Prepare, ship and track samples overnight (UPS) or truck to customers, ensuring timely delivery.
• Quality Control:Inspect samples for accuracy and quality before shipment.
• Documentation:Maintain accurate records of inventory and shipments, generate daily UPS shipping reports
• Communication:Coordinate with sales, Transportation, and warehouse teams to fulfill sample requests, tracks and monitors prior-day UPS shipments for delivery status
• Problem Solving:Address any issues related to sample availability or shipping delays.
• Attends company scheduled meetings when applicable (i.e., safety meetings, production meetings, department meetings).
• Inform supervision of any problems or complications that may arise.
• Participates in special projects and performs other duties as required.

Qualifications:

• High school diploma or equivalent; additional education or training in logistics or bakery quality is a plus.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent communication skills.
• Fluent English required
• Proficiency in using ERP software (JD Edwards), shipping tools (UPS) and MS Office software.
• Forklift certified a plus
• Ability to work in
  -10F degree freezer a few hours each day.

In addition to the essential duties and responsibilities listed above, all positions are also responsible for:

• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and procedures.
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments. Must follow all Company Safety policies, as well as all GMP regulations and all lock-out/tag-out requirements according to OSHA requirements.
• You must also be aware of issues associated with food safety and safe food handling practices that are relevant to your job. Formal training is not required, but in-house Food Safety Training conducted by a qualified staff member is mandatory. You must know how to recognize, prevent and alleviate food safety hazards. This position requires good working knowledge of the SQF code.

Why Join Europastry?

Why You’ll Love Working Here:

• People-first culture with a strong focus on safety and teamwork
• Growth opportunities
  and leadership development as a company we enjoy watching our bakers’ growth.
• Inclusive environment
  where your ideas matter
• Competitive pay, benefits and a bakers’ dozen perks.
• Commitment to food safety and quality standards

Ready to Apply?

At Europastry, we’re committed to building a diverse and inclusive team. We hire based on merit and encourage you to highlight your skills and achievements in your CV—no need to include personal details unrelated to the role.

If you're a proactive, safety-minded technician who thrives in a fast-paced environment, we want to hear from you!