Student Assistant

Job Category Staff & Executive
- Administrative & Support

Department

Department RWJ
- Faculty & Staff Affairs

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Student Assistant for the department of Faculty & Staff Affairs at the Robert Wood Johnson Medical School. The Student Assistant will support the department with the digitization and organization of faculty personnel records. This role involves scanning paper files, accurately cataloging documents into a secure database, and assisting with records management activities in accordance with university policies and confidentiality standards.

Among the key duties of this position are the following:

• Scans faculty personnel files and related documents using departmental scanning equipment.
• Accurately names, labels, and indexes electronic files according to established naming conventions.
• Enters and catalogs records into a designated database or document management system.
• Performs basic quality checks to ensure scanned documents are complete, legible, and properly filed.
• Maintains strict confidentiality and compliance with university data privacy requirements.
• Organizes and prepares physical files for scanning and secure storage.
• Assists with additional administrative or records-related tasks as needed.

FLSA

FLSA Nonexempt

Grade

Grade 99H

Salary Details

Salary Details $20/hour is budgeted for this position.

Minimum Salary

Minimum Salary 15.92

Mid Range Salary

Mid Range Salary 75.00

Maximum Salary

Maximum Salary 150.00

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary…