Financial Secretary

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Financial Secretary

Business Division

Mid-January 2027

Finance Specialist and Chief Operating and Financial Officer

Refer to current salary scale on District website

12 Months

The goal of the Financial Secretary is to provide accurate, efficient, and timely financial and administrative support to the District's Business Division, contributing to an educational environment that supports the District's Mission and Vision and promotes the effective use and stewardship of District resources. The Financial Secretary will review, process, and maintain financial documentation, including check requests, purchase orders, invoices, payment requests, and other related financial records, ensuring that documentation is complete, accurate, and consistent with District policies, procedures, contractual requirements, and applicable State of Delaware laws, regulations, and guidelines.

The Financial Secretary will support the development, implementation, and maintenance of effective financial processes, workflows, and office procedures that promote accuracy, accountability, efficiency, and compliance. The position will conduct financial research and analysis as needed, assist with reconciliation and recordkeeping activities, respond to financial inquiries, and provide information and support to District administrators, staff, vendors, and other stakeholders. The Financial Secretary will maintain confidentiality of financial and personnel information, demonstrate attention to detail, and collaborate with members of the Business Division and other District departments to ensure financial transactions and processes are completed accurately and in a timely manner.

• Proficiency in the State of Delaware's First State Financial System (FSF).
• 30+ postsecondary education credits in accounting, finance, business administration, human resources or related field or four years any combination of secretarial/clerical work experience in accounting, bookkeeping or statistical duties.
• Intermediate proficiency in technology software including Microsoft Office Applications in Excel, Outlook, and Word.
• Proficiency in arithmetic, algebra, geometry, statistics, and their applications.
• Experience using Quickbooks is preferred but not required.
• Ability to establish and maintain effective working relationships with staff, administration and the vendors.
• Demonstrates sensitivity to issues impacting various cultural, ethnic, and socioeconomic groups.
• Demonstrates an ability to manage competing priorities without sacrificing quality and/or accuracy.
• Shows evidence of knowledge regarding practices known to be effective in financial management and reporting.
• Demonstrates understanding and ability to perform job-related tasks.
• Regular attendance is an essential function of the position.
• Must be able to work remotely or in-person depending on the needs of the position.
• Acceptable Criminal Background Report and no entries on Child Abuse Registry.

• Maintain and administer the Department/Division purchase order system in accordance with established District procedures, ensuring purchase orders are accurately coded, properly budgeted, approved, and processed in a timely manner.
• Process and record vendor invoices in the District's accounting system, including reviewing invoices for accuracy, resolving vendor discrepancies, processing credit card invoices, preparing checks for payment, and reconciling checks to supporting documentation.
• Coordinate and monitor open purchase orders by reviewing coding and budget availability, communicating orders to suppliers, maintaining accurate records, and preparing year-end reports and documentation for audit purposes.
• Prepare and record year-end accounts payable and cost batches and assist with quarterly and annual financial reconciliations, including information necessary for the Treasurer's Report and other required financial reporting.
• Develop and maintain expenditure tracking systems and financial spreadsheets to monitor departmental and District expenditures, support budget management, and provide accurate information for financial reporting and decision-making.
• Coordinate District travel…