Financial Secretary

This website is Audio Eye enabled and is being optimized for accessibility. To open the Audio Eye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

• Date Posted:10/12/2026
• Location:
  
  Administrative Building
• Date Available:
  
  2027
• Closing Date:10/23/2026

You belong in the Power of WE!

Excellent school leaders make excellent schools. That's why we are relentless about hiring top educators who can provide
high-quality support and
build authentic, positive relationships with staff and students.

Location: Business Division

Start Date: Mid-January 2027

Reports to: Finance Specialist and Chief Operating and Financial Officer

Compensation: Refer to current salary scale on District website

Work Year: 12 Months

POSITION GOAL:

The goal of the Financial Secretary is to provide accurate, efficient, and timely financial and administrative support to the District's Business Division, contributing to an educational environment that supports the District's Mission and Vision and promotes the effective use and stewardship of District resources. The Financial Secretary will review, process, and maintain financial documentation, including check requests, purchase orders, invoices, payment requests, and other related financial records, ensuring that documentation is complete, accurate, and consistent with District policies, procedures, contractual requirements, and applicable State of Delaware laws, regulations, and guidelines.

The Financial Secretary will support the development, implementation, and maintenance of effective financial processes, workflows, and office procedures that promote accuracy, accountability, efficiency, and compliance. The position will conduct financial research and analysis as needed, assist with reconciliation and recordkeeping activities, respond to financial inquiries, and provide information and support to District administrators, staff, vendors, and other stakeholders. The Financial Secretary will maintain confidentiality of financial and personnel information, demonstrate attention to detail, and collaborate with members of the Business Division and other District departments to ensure financial transactions and processes are completed accurately and in a timely manner.

MINIMUM REQUIREMENTS:

The requirements listed below are representative of the knowledge, skill and/or ability required:

• Proficiency in the State of Delaware's First State Financial System (FSF).
• 30+ postsecondary education credits in accounting, finance, business administration, human resources or related field or four years any combination of secretarial/clerical work experience in accounting, bookkeeping or statistical duties.
• Intermediate proficiency in technology software including Microsoft Office Applications in Excel, Outlook, and Word.
• Proficiency in arithmetic, algebra, geometry, statistics, and their applications.
• Experience using Quickbooks is preferred but not required.
• Ability to establish and maintain effective working relationships with staff, administration and the vendors.
• Demonstrates sensitivity to issues impacting various cultural, ethnic, and socioeconomic groups.
• Demonstrates an ability to manage competing priorities without sacrificing quality and/or accuracy.
• Shows evidence of knowledge regarding practices known to be effective in financial management and reporting.
• Demonstrates understanding and ability to perform job-related tasks.
• Regular attendance is an essential function of the position.
• Must be able to work remotely or in-person depending on the needs of the position.
• Acceptable Criminal Background Report and no entries on Child Abuse Registry.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to satisfactorily perform the essential duties and responsibilities related to the District. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain and administer the Department/Division purchase order system in accordance with established District procedures, ensuring purchase orders are accurately coded, properly budgeted, approved, and processed in a timely manner.
• Process and record vendor invoices in the District's accounting system, including reviewing invoices for accuracy, resolving vendor discrepancies, processing…