HR Officer

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Description

Key Performance Areas (KPAs)

Provide efficient and accurate HR administration to one's centre

Responsible for creating, maintaining and updating the personnel record system manual and electronic (HRIS) for record and audit purposes by updating records accordingly and filing documentation as per legislative and company requirements and information.

Track and monitor the registration of personnel on the medical aid and the administration for completeness of all applications. Follow up on all queries through to resolution.

Administer and provide information for the following in accordance with company and legislative standard including but not limited to:

External claim documentation and processes including but not limited to:

IOD

Death

Disability ICAS referrals

Internal Documentation Including But Not Limited To

Relevant job profile signed, uploaded and filed.

Relevant PPA signed, uploaded and filed.

Engagement forms

Termination forms

Provident Fund

Safrican

Spouse insurance

Bonus Provision

Acknowledgement of Debts

Leave forms and supporting docs

Maintain confidentiality of information and documentation at all times in accordance with company and legislative standards and policies

Administer all transactional admin as per mandate (engagements, terminations, internal transfers etc) for one's Centre.

Resolve queries relating to employee benefits and payslips timeously.

Responsible for consolidating, compiling and communicating value added MIS and HR reporting to relevant stakeholders.

Compile, verify and submit value added HR management information reports to the relevant

Engage with relevant stakeholders (Regional HRBP, Centre Management, Finance business partners) including but not limited to:

Weekly Vacancy Tracker

Trend analysis on Performance appraisals

End to end leave management

Overtime management

Complement and discrepancies

Updated staff list to training

Payroll discrepancies

IR stats (warnings, grievances)

Attrition

Organograms

Transformation (EAP targets, transformation committee concerns)

Ad hoc

Responsible for facilitating, analyzing and controlling the leave management process.

Responsible for the leave management within one¡¦s Centre/s including but not limited to:

Accuracy and completeness of data (applicable notes, leave allocations etc.)

Leave records are maintained and filed

Leave liability reduction

Monitoring employee balances to guarantee statutory leave is taken (Leave planning)

Approval cycles

Monitor trends of employees and make the necessary recommendations to the Line Manager and Employee Wellness / IR if applicable as well as absenteeism but not limited to

Effective and timeous resolution of queries related to leave (leave allocations, balances, entitlements, approval cycles etc.,)

Facilitate the delivery and execution of projects and initiatives.

Successful execution of all projects and initiatives in accordance with the relevant roll out plan

Drive the change process and take responsibility and accountability within one¡¦s Centre/s in order to maintain a seamless integration and support whilst, providing feedback to the Regional HRBP and Line

Support and drive transformation initiatives of the company.

Provide efficient recruitment, selection and orientation services within ones Centre in order to meet operational requirements.

Comply with SBV¡¦s legislative standards, policies and procedures.

Complete The Recruitment And Selection Process For All Positions (Contract And Perm) Within One¡¦s Centre/s Up To And Including JG 11

Draft interview guides as required, submitting to the Regional HRBP for standardization and final approval before use

Assist the Centre to meet transformation targets (EAP).

Draft and obtain non-EE motivations

Sit in on the Transformation Committee meetings as a representative of HR

Verify that the EE Plan is displayed within the Centre/s.

Update profiles with cosmetic changes to assist with its relevance at all times.

Execute and drive on mass recruitment projects to achieve set targets and provide updates to Line…