Senior Finance Officer

1. POSITION VACANT:
Senior Finance Officer, International Not-for-Profit, New Delhi

2. ORGANIZATIONAL BACKGROUND:

Our client is a respected international not-for-profit research and development organisation focused on developing and delivering innovative treatments for diseases that disproportionately affect vulnerable populations in low-income regions. Working through global partnerships, scientific innovation and open collaboration, the organisation addresses critical gaps in healthcare and helps improve access to treatment for some of the world’s poorest and most marginalised communities.

3. ROLE OVERVIEW:

Our client is seeking a  Senior Finance Officer (SFO) with a strong exposure to Global Accounting and Accounts Payable services . The role is a hands-on individual-contributor position, with primary responsibility for supporting the organisation’s operations both in the region and globally.

The SFO shall ensure accurate transaction processing, timely payments, robust accounting entries, financial closing support, balance-sheet reconciliations, audit readiness and adherence to financial policies and internal controls. The incumbent shall also contribute to the standardisation, continuous improvement and digitalisation of finance processes. Sound conceptual accounting knowledge, accuracy, quality of work and consistent delivery against timelines are central to success in the role.

4. KEY

JOB RESPONSIBILITIES:

A. Accounts Payable and Transaction Processing
(1) Receive and verify invoices, including contractual details, bank information, budget availability and supporting documentation, ensuring completeness and compliance;
(2) Record invoices accurately and promptly in the ERP system, applying the appropriate posting date, General Ledger account, description, project code and other required classifications;
(3) Route invoices electronically to the appropriate budget managers and holders in accordance with the Signature Policy, and follow up proactively on pending, incomplete or held invoices;
(4) Ensure the timely resolution of accounting and payment-related issues raised by internal stakeholders, employees and suppliers;
(5) Apply sound accounting principles while booking expenses and processing entries, with particular attention to debit/credit treatment, accuracy and supporting evidence;
(6) Support the implementation of finance policies and internal-control requirements across office operations.

B. Vendor Management, Payments and Finance Systems
(1) Create, review and maintain vendor records in accordance with internal-control requirements, including checks for duplicate entries and inconsistencies in vendor posting;
(2) Prepare and process multi-currency and international payments in accordance with segregation-of-duties requirements;
(3) Respond to payment queries, issue payment confirmations and investigate returned or rejected payments with banks and other stakeholders;
(4) Participate in the testing, implementation, training and ongoing maintenance of Purchase Order and related finance systems, ensuring that invoices and payments are appropriately linked to contractual terms and purchase orders;
(5) Contribute actively to accounting-system, digitalisation and other finance-related information systems and technology projects.

C. Financial Closing, Audit and Controls
(1) Prepare recurring journal entries, accruals, prepayments and accounting adjustments, ensuring that records are complete, accurate and properly supported;
(2) Review Accounts Payable ageing and resolve outstanding or long-pending items;
(3) Support monthly, half-yearly and annual financial closing processes in accordance with defined task lists and timelines;
(4) Assist with balance-sheet reconciliations, country-specific audit requests, donor-reporting requirements and other compliance reviews;
(5) Support month-end and year-end accounting for Indian entities and provide back-up payment and accounting support to other regional offices, as required;
(6) Contribute to the updating and strengthening of internal-control manuals, workflows and finance procedures.

D. Stakeholder Collaboration and Additional Responsibilities
(1) Work closely with…