Principal Executive Assistant – C-Suite Operations

Job Title - Principal Executive Assistant – C-Suite Operations

Job Location - Dubai, United Arab Emirates

(Role requires frequent domestic and international travel as per business requirements.)

Role Overview
Graystone Capital is seeking a highly organized and professional Principal Executive Assistant – C-Suite Operations to provide executive-level administrative and operational support to senior leadership.
The role is based in Dubai and involves frequent travel, including international travel, in line with business needs. The position requires flexibility in working hours and the ability to coordinate across multiple time zones, while adhering to applicable UAE labour regulations.

Key Responsibilities
Executive & Administrative Support
Provide comprehensive administrative and executive support to C-Suite leadership.
Manage calendars, appointments, and meeting schedules, including coordination across time zones.
Prepare meeting agendas, briefing notes, presentations, and follow-up action items.
Handle sensitive and confidential information with discretion and professionalism.

Travel & Logistics Coordination
Coordinate domestic and international travel arrangements, including flight bookings, accommodation, and itineraries, in accordance with company travel policies.
Travel with senior leadership when required to support meetings, conferences, and business engagements.
Ensure timely coordination of schedules and logistics during business travel.

Communication & Stakeholder Coordination
Act as a point of coordination between C-Suite leadership and internal teams, clients, and external stakeholders.
Support professional communication, follow-ups, and documentation as required.
Track tasks, commitments, and deadlines arising from executive meetings.

Operational & Business Support
Assist with administrative coordination related to business and operational initiatives.
Maintain organized records of meetings, travel schedules, and executive documentation.
Support internal coordination to ensure timely execution of leadership directives.

Working Hours & Flexibility
The role may require flexibility in working hours to accommodate business needs, including coordination across different time zones.
Any additional working hours or travel requirements will be managed in accordance with  UAE Labour Law  and company policies.

Mandatory Travel Requirement
This position involves frequent domestic and international travel as required by business operations.
Candidates should be comfortable with regular travel and mobility, including extended periods outside the UAE when required.

Qualifications & Experience
3–7 years of experience as an Executive Assistant or similar role supporting senior management or C-Suite leadership.
Strong organizational, time-management, and coordination skills.
Excellent written and verbal communication skills in English.
High level of professionalism, discretion, and confidentiality.
Proficiency in MS Office and standard business communication tools.
Prior experience in financial services, consulting, or professional services is an advantage.

Employment Terms
Full-time position based in Dubai.
Employment terms, working hours, leave, travel arrangements, and benefits will be governed by  UAE Labour Law  and Graystone Capital’s internal policies.
Compensation will be commensurate with experience and role requirements.

Application Details
Interested candidates may submit their  CV  to:
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