Grant and Contract Administrator II

The Grant and Contract Administrator II (GCA II) within Accounting and Financial Compliance (AFC) provides financial administration and compliance support throughout the sponsored award lifecycle. This position is responsible for activities including sponsor invoicing and payment requests, letters of credit and cash draws, financial reporting, account reconciliation, monitoring receivables, award closeout, and supporting audit and compliance requirements. The GCA II works collaboratively with STAR, SPA Awards, principal investigators, departments, Finance, and other institutional partners to ensure sponsored funds are managed accurately, timely, and in accordance with sponsor requirements, University policies, and applicable regulations.

The position requires strong financial and analytical skills, attention to detail, sound judgment, and the ability to manage a diverse and increasingly complex portfolio of sponsored awards while providing responsive, service-oriented support to the UNH research community.

• Responsible for managing letter of credit drawdowns
• Reconciliations and financial reporting of funds for externally sponsored programs, utilizing the Internet and various on-line automated financial systems.

• Prepare and submit complex, cumulative and detailed invoices to federal and state agencies, foundations and other external sponsors on a timely basis for grants and contracts assigned by supervisor.
• Coordinate submissions with other units as required.

• Prepare and submit complex, cumulative and detailed financial reports as required for assigned grants and contracts.
• Prepare management reports for unbilled grants and contracts assigned.
• Prepare complex accounting analysis for F&A costs and fringe benefit charges for grants and contracts.
• Prepare journal entries for adjustments as needed.

• Maintain grant accounting setup for grants and contracts assigned.
• Set-up grant billing and event records and update as needed.
• Update accounts for changes made to award documents for in systems for billing, drawdowns, and reporting activities.
• Troubleshoot billing problems.
• Cash Management Record cash receipts to correct funds through application of payment process for letter of credit collections.
• Monitor collections on assigned accounts until escalating over 90 days past-due to AFC Director.

• Initiate and process journal entries to the various accounts and ledgers.
• Assist in the year-end closing of accounts and in the preparation of schedules for financial or payroll reports.
• Provide support for sponsor audits as requested.
• Provide backup to other Financial Research Administrators.
• Serve as an accounting and financial analysis resource to STAR and SPA.
• Coordinate award closeouts for assigned departments and process closeouts in Workday workflow to final closeout.
• Maintain working knowledge of federal financial regulations and sponsoring agency terms/conditions.
• Provide information as requested.
• Monthly compliance checks and follow-up as needed.
• Other duties as assigned.

Minimum Education & Experience

• Bachelor’s degree in field related to finance or business and 4 years of experience in sponsored projects administration, negotiation, budgeting or related field, or equivalent combination of education and experience.

• Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others.
• Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas).
• Knowledge of Workday
• Knowledge of state/private agencies' regulations/procedures applicable to grants, contracts, and ethical conduct of research.
• Knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
• Ability to work independently with minimal supervision.
• Excellent mathematical and analytical skills
• Demonstrated experience using institutional systems.
• General knowledge of office procedures and operations.
• Skill in data entry with minimal errors.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential…