Administrative Assistant to Management Division

Administrative Assistant to the Management Division

Job Title:

Administrative Assistant to the Management Division

Position Purpose

This position will support the Management Division and assist the Academic Affairs department, including other academic divisions and support services, with scheduling, meeting minutes, SharePoint, event planning, budgets, purchasing, and other related tasks, as needed. This is an on-campus position in Henniker, New Hampshire.

• Provide general office support such as greeting and directing faculty, students, and visitors;
• Establish and maintain online shared folders;
• Manage academic and program records for faculty and adjunct instructors;
• Process student internships and direct and independent study contracts;
• Take meeting minutes, monitor and track weekly budget reports, and assist with special projects and research;
• Enter information in various data systems and create reports as needed;
• Assist with student and faculty events on campus, remotely, and online:
  Student Spotlight, Student Awards Night, Faculty Spotlight, Graduate Student events, Commencement, Admission events, Executive Residencies, Shark Tank, and Professional Development training;
• Handle phone calls, schedule Zoom meetings, make copies, distribute mail, and order textbook materials and office supplies for academic divisions;
• Process purchase orders, check requests, and reimbursement requests for various budgets;
• Coordinate and maintain systems for collecting data that can support decision-making.

Education/Licensure

Experience

• Relevant clerical and administrative experience.

Skills and Knowledge

• Demonstrated ability to work collaboratively and take initiative;
• Exemplary customer service skills;
• Proficient computer skills, including but not limited to Microsoft Office (Excel, Word, etc.).

• Ability to efficiently multitask and prioritize;
• Excellent written and verbal communication skills.

New England College prohibits discrimination on the basis of race, color, creed or religion, national origin, sex, sexual orientation, age, marital status, pregnancy, veteran’s status or disability in regard to treatment, access to or employment in its programs and activities, in accordance with federal and state laws and regulations. In compliance with the Americans with Disabilities Act ( ADA ), individuals with disabilities needing accommodation should contact the ADA Compliance Officer.

Posting Number S00645P

• Resume/CV
• Cover Letter

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