Recording Secretary - School Board

School Administrative Unit 43 School Administrative Unit 43 - Newport, New Hampshire Open in Google Maps

Job : 5954887

Final date to receive applications: Posted until filled

Posted: Oct 08, 2026 12:00 AM (UTC)

Starting Date: Immediately

Position Title:

Recording Secretary – School Board

Reports to:

School Board Chair and/or Superintendent (or designee)

Status:
Part-time contracted or hourly position (often per meeting)

Location:

Newport School District SAU
43, Newport NH

PURPOSE

The Recording Secretary is responsible for providing accurate, timely, and compliant documentation of school board meetings and related recordkeeping. This role supports open, transparent governance and ensures public records comply with New Hampshire's Right-to-Know law (RSA 91-A).

• PREPARE & RECORD MINUTES
• Attend all regular and special School Board Meetings.
• Take clear, accurate notes of discussions and board actions.
• Produce draft minutes promptly within 5 business days.
• Revise minutes based on review by the Board Chair or designated reviewer
• ENSURE COMPLIANCE
• Format minutes in accordance with NH public meeting law requirements (RSA 91-A).
• Include key elements such as motions made, votes taken, agenda items, attendance, and legally required summaries.
• MEETING SUPPORT
• Review agenda packets in advance to anticipate and clarify items to be recorded.
• The Minutes Taker is expected to attend all scheduled Board meetings, either in person or virtually when necessary, for the purpose of accurately recording and preparing the official meeting minutes.
• COMMUNICATIONS & LIAISON
• Communicate with the Board Chair, Superintendent, and Administrative staff to ensure smooth preparation and delivery of minutes and records.

• Strong listening, shorthand, and typing skills (accurate 50+ words/min recommended).
• Familiarity with public meeting laws (NH RSA 91-A) and public record requirements.
• Experience with word processing and online meeting platforms (Zoom, Teams, etc.).
• Excellent written communication and organizational skills.
• Ability to meet deadlines for minute distribution and posting.

• Evening meetings are common.
• Work is part time; may vary by month based on meeting schedule.
• May work remotely for minute transcription and drafting.

Many NH school board recording secretaries are part-time and paid hourly or per meeting (e.g., $25.00 per hour in some districts).

Position Type: Part-time

Job Categories:

Support Staff >
Clerical

• Citizenship, residency or work visa required