Executive Sales Assistant - Hybrid

Job Title:
Executive Sales Assistant

Join Freedom Energy Logistics, a premier energy advisory services firm leading the dynamic energy sector evolution. We offer unparalleled growth opportunities for recent graduates and seasoned energy industry experts pursuing fulfilling energy careers. If you are passionate about making a difference in the energy sector and thrive in collaborative, supportive environments focused on business energy solutions, energy risk management, energy procurement, peak load management, demand response programs, and sustainable energy consulting, start your future with Freedom Energy Logistics.

The Executive Sales Assistant is a highly organized, proactive, and client-focused professional responsible for supporting the Vice President of Sales. This role partners closely with the VP of Sales to support client management, sales operations, and business development activities. The Executive Sales Assistant helps ensure seamless day-to-day sales support by coordinating schedules and meetings, facilitating internal and external communication, maintaining accurate client documentation and activity in Salesforce CRM, preparing sales materials and proposals, and tracking follow-up items.

This position enables the VP of Sales to focus on client relationships, revenue growth, strategic sales initiatives, and business development opportunities.

The Executive Sales Assistant may pursue growth opportunities such as Executive Sales Assistant II-III, and Senior Executive Sales Assistant I-III.

• Calendar Management: Efficiently manage the VP of Sales' calendar, including client meetings, internal meetings, appointments, events, and follow-up activities, while proactively anticipating scheduling conflicts and priorities.
• Communication: Serve as a key point of contact for internal teams, clients, prospects, and external stakeholders. Handle correspondence, emails, Salesforce communications, and phone calls on behalf of the VP of Sales with professionalism, responsiveness, and discretion.
• Business Development and Client Management: Partner with the VP of Sales to identify, research, and nurture business development opportunities. Support the maintenance and growth of client relationships through organized follow-up, account coordination, opportunity tracking, proposal preparation, and support for client and prospect interactions.
• Travel Coordination: Organize travel arrangements for the VP of Sales, including flights, accommodations, ground transportation, and itineraries, ensuring efficient planning and smooth travel experiences.
• Meeting and Sales Support: Prepare agendas, client materials, presentations, reports, and other sales collateral. Coordinate logistics for virtual and in-person meetings, document key discussion points and action items, and help ensure timely follow-up with clients, prospects, and internal teams.
• Information and CRM Management: Maintain confidential and sensitive information with discretion. Organize and retrieve client documents, reports, sales data, and related records. Maintain accurate and timely client, contact, activity, opportunity, and follow-up information in Salesforce CRM.
• Sales Project Assistance: Collaborate with sales and cross-functional teams to support initiatives led by the VP of Sales, including client implementations, community solar and renewable energy opportunities, sales campaigns, and strategic account projects. Help coordinate timelines, track progress, gather relevant information, and follow up on deliverables.
• Event Coordination: Assist with planning and organizing client events, conferences, trade shows, networking events, sales meetings, and executive retreats, ensuring logistical details and follow-up activities are completed effectively.
• Prioritization and Follow-Up: Assist the VP of Sales in prioritizing client needs, sales activities, deadlines, and commitments. Track action items and follow-ups to help ensure important matters receive timely attention.
• Administrative and Sales Operations Support: Provide client and sales support through Salesforce CRM, including documentation, data entry, reporting, and activity tracking. Provide general administrative support such as expense tracking, invoice processing, presentation preparation, file organization, and office supply coordination, as needed.
• Adaptability and Flexibility: Adapt to the dynamic schedule and priorities of the VP of Sales,…