Accounts Payable Service Rep ; Per Diem

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors. Utilizes integrated computer software application (Lawson) to process requests for vouchers and checks, post payments and credits to vendor accounts, and produce associated reports.

Also requires the use for the Health Systems Imagenow optical scanning and workflow automation process to process invoices and insure mure timely payments to vendors. Participates in daily and periodic monitoring activities and analyses; effectively communicates and serves as a liaison between requisitioning departments, purchasing and receiving departments, and/or vendors in response to inquiries, to trouble shoot problems and correct discrepancies, and to help ensure timely and accurate payments.

All functions are performed in accordance with established departmental and organizational policies and procedures.

EEO/AA/Disability/Veteran

• VOUCHER PROCESSING - Reviews and processes requests for A/P disbursements (Three-Way Match for purchase order invoices, or Two-Way Match for services invoices) for assigned vendors for completeness and compliance with financial policies, procedures, and contractual agreements with vendors. Performs calculations to determine appropriate payment schedules and makes necessary modifications to vouchers.
  • Develops and maintains working knowledge of supply chain management process, and department and organizational procedures for processing A/P disbursements.
  • Completes Three-Way Match voucher process to verify and ensure that all identifying information and line items on purchase order, receipt and invoice are in agreement.
  • Completes Two-Way Match voucher process by obtaining written approvals from requisitioning department for Services Invoices. Establishes and maintain effective system to ensure appropriate and timely follow-up for missing approvals.
  • Works closely with Purchasing and Receiving departments to ensure proper handling of invoice within 5-7 days from date of invoice, and to ensure that purchase orders and products received have been accurately recorded in system
• INTEGRATED LAWSON SOFTWARE APPLICATION - Completes A/P process utilizing integrated Lawson software application to code, perform data entry and verify A/P data in order to create and batch payment vouchers, assuring timely payment for 95% of processing, post payments and credits to appropriate vendors, and generate appropriate disbursement reports.
  • Develops and maintains knowledge of numerous A/P, financial and supply chain management data entry panels within Lawson application to look up and verify various stages of supply chain management for requested disbursements. Accurately performs required data entry, and prints required reports from the system.
  • Completes voucher process entering hard-copy invoices into Lawson within three to five days from receipt of invoice into hospital.
• ELECTRONIC DATA INTERCHANGE (EDI) - May be required to develop and maintain knowledge of web-based EDI applications and vendor procedures in order to look up and verify data, research discrepancies, perform routine analyses, print reports and electronically transfer data between A/P and other organizations.
• ANALYTICS AND REPORTING - Methodically review, monitor, research and resolve discrepancies in invoices, purchase orders, receipts and vendor statements. Compile disbursement information in logs and generates routine to somewhat complex statistical summary reports as required.
  • On a daily basis, review, research and resolve discrepancies with individual invoices identified during processing. On a monthly basis, solicits electronic vendor statements from Top 10 vendors from own assigned vendors. Reviews statements, identifies and resolves any outstanding issues.
  • Develops and maintains record-keeping to manage own volume and workflow associated with vendor assignment, and to ensure timely and appropriate follow-up with customers.
  • RNI reports…