Title : Senior Administrative Assistant - Faculty Affairs
Job in
New Haven, New Haven County, Connecticut, 06540, USA
Listing for:
Yale Cancer Center
Full Time
position
Listed on 2025-12-18
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Administrative Management
Salary/Wage Range or Industry Benchmark: 31.05 USD Hourly
USD
31.05
HOUR
Job Description & How to Apply Below
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!
Salary Range
$31.05
Job
Requisition 130449WD
Overview
Primary responsibility of this position is to provide a high level of administrative support for all aspects of Faculty and Postdoctoral Affairs to include recruitment, appointments & promotions, coordinating faculty and scholar onboarding, maintaining departmental files to ensure appropriate documentation is provided and all requirements are met, and serve as the main source of information for regulations and requirements related to visa processing.
This involves the overall ownership of each of these faculty affairs processes for the Department. This position handles highly sensitive and confidential information and matters requiring ongoing interaction with the faculty, Chair, Deputy Dean, and various other high‑level University officials. In addition, the incumbent will participate and lead key strategic initiatives to implement new processes and systems to streamline operations, eliminate duplications, and improve efficiencies in these areas.
May perform other duties as assigned by manager.
Required
Skills and AbilitiesDemonstrated ability in an administrative position. Demonstrated ability supporting Faculty affairs: recruitment, promotions, appointments etc. Demonstrated excellent attendance records and reliability.Excellent written and verbal communication skills. Strong interpersonal skills and comfort working with both internal and external stakeholders, creating collaborative relationships. Ability to represent the Department in a professional and positive manner both inside and outside of the University.Demonstrated excellence in organization, prioritization of work and duties. Excellent time management skills and demonstrated ability to follow up and provide updates. Acute attention to detail. Well‑developed multi‑tasking skills with the ability to handle multiple projects with conflicting deadlines with a high degree of accuracy.Ability to troubleshoot various matters and meet deadlines with a calm and professional demeanor. Ability to handle sensitive and confidential subject matter with discretion. Proven track record of being a self‑starter, self‑initiated, and self‑motivated in a fast‑paced environment with competing priorities. Open to feedback and willingness to step in where needed.Proven proficiency in Microsoft Outlook, Word and Excel. Demonstrated ability and willingness to learn new systems, processes, and technology. Willingness to find ways to streamline and make efficiencies to processes.Preferred Education, Experience and Skills
Advanced Technology
Skills:
Familiarity with systems such as Workday, Epic, STARS recruiting systems, Interfolio, Salesforce, and SharePoint.Principal Responsibilities
Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.Greets visitors. Answers and screens telephone calls. Assesses nature of business.…
Position Requirements
10+ Years
work experience
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