Program Administrative Assistant

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Columbus House, Inc.

Job Posting:
Full Time (40 hours/week), FLSA Non‑Exempt, Non‑Essential

Columbus House opened its doors in 1982 to provide services for men and women at least 18 years of age. Our goals quickly broadened from the mere provision of food and shelter and simple survival, to understanding and working toward overcoming the problems which cause people to become homeless.

Columbus House, along with its core of loyal supporters, friends, and volunteers, has remained committed to fulfilling its mission: "To serve people experiencing homelessness or at imminent risk by providing life‑saving outreach, shelter and housing and by fostering their personal growth and independence. We advocate for and create affordable housing to end homelessness in our communities."

Under the direction of the Chief Program Officer (CPO), the Administrative Assistant provides the CPO with a professional level of confidential administrative support in the oversight of all agency service programs.

• Assists the Chief Program Officer in all areas of scheduling, filing, correspondence, meeting planning & preparation as well as any other related tasks assigned by the CPO
• Draft correspondence and assembles confidential and sensitive information
• Schedules and attends assigned agency and outside meetings; may compose, transcribe and disseminate meeting minutes as needed; assist in coordinating correspondence
• Manages and keeps track of committees and group membership, attendance, participation and renewals
• Attends other meetings as requested by CPO such as Leadership Council, Safety Committee, TAG Committee, QA Committee, etc., to compose meeting notes for review by the CPO
• Performs computer‑related tasks including data entry, formatting reports, grant drafts, contracts and legal documents, file organization management
• May assist in assembling grant applications and reports to federal, state and local funders
• Maintains access to the Concord contracts database and helps coordinate timely reporting
• Occasional evening and weekend work may be required
• Other related duties as assigned

• Associate’s degree
• Minimum of 3 years of office management and/or administrative support experience working for senior level management
• Outstanding skills in the utilization of Microsoft Office programs, including Teams and SharePoint; experience with Zoom scheduling and calendar sharing required
• Excellent interpersonal, written and verbal communication skills, as well as good judgment and a strong sense of confidentiality
• Able to clearly articulate the Columbus House mission and is comfortable maintaining relationships with staff, managers, directors, and other Columbus House stakeholders
• Excellent organizational and time management skills
• Self‑starter with a deadline‑oriented mindset
• Capable of managing multiple assignments and priorities
• Outstanding collaborative skills and has the ability to work independently
• Valid driver’s ‘license with a good driving history

Chief Program Manager

Monday
- Friday 8:00am- 4:00pm

$24.00-$26.00

• Medical, dental, vision benefits are offered along with other additional voluntary coverages with full time employment
• 401 K retirement plan with employer matching contribution
• Paid time off
• 10 paid holidays

Please send your resume and a cover letter to Human Resources Generalist, Columbus House Inc., 586 Ella Grasso Boulevard P.O. Box 7093, New Haven CT. 06519 or fax to 203-773‑1430 or email to hr or apply umbushouse.org

PI