Financial Assistant,Yale College Job New Haven area,Connecticut USA,Administrative/Clerical

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Salary Range

$31.83

Job

Requisition

138463WD

Overview

The Financial Assistant 4 provides comprehensive financial and administrative support in the Yale College Business Office. This position supports a high volume of financial and operational transactions, ensuring accuracy, timeliness, transparency, and compliance with University policies and procedures. The role serves as a key resource for financial processes and policy guidance, prepares routine and ad hoc reports, and supports continuous improvement of business office procedures and controls.

Student employment support
- Oversee student employment processes. Monitor student hire requests and departmental approvals to ensure timely processing. Approve student hire requests for designated Yale College offices and support offices that process their own student hiring. Monitor delinquent student timesheet reports and follow up with supervisors regarding outstanding timecards requiring approval.

Onboarding coordination
- Oversee processing related to onboarding of new hires, transfers, promotions, and casual employees. Coordinate access, technology, and related setup with Business Office partners to ensure onboarding and required set-up are completed accurately and in a timely manner.

Offboarding coordination
- Oversee offboarding for terminating or transferring employees. Ensure managers complete the required offboarding checklist and provide documentation to the Business Office.

P-Card administration
- Manage the p-card process for Yale College. Request p-cards for eligible new employees; cancel cards for terminating employees; ensure appropriate limits are established. Monitor outstanding transactions and communicate processing deadlines to cardholders. Serve as the primary point of contact for p-card inquiries received by the Business Office.

Technology inventory coordination
- Maintain an inventory of Yale College computers and coordinate with IT to replace devices according to established schedules.

Faculty appointment processing liaison
- Serve as the Yale College liaison with the Provost’s Office and Faculty Administrative Services for processing faculty appointment forms. Work closely with the College Seminars coordinator to support faculty data collection forms for new and returning College Seminars instructors, as well as faculty appointments for First-Year Seminars, ROTC, and other Yale College faculty appointments.

Monthly reconciliations – Use excel, Workday and third party systems to reconcile credit card and electronic revenue, and follow up as necessary.

Student payments processing
- Assist Yale College departments by processing student payments through the PandA batch system.

Financial transactions and reporting - Use Workday to retrieve information and prepare financial reports. Prepare and process journal entries, expense reports, supplier invoice requests, and labor adjustments as needed, ensuring adherence to University policies and procedures and maintaining appropriate documentation.

Cell phone usage review
- Perform monthly review of Yale College cell phone usage for reasonableness and follow up as needed.

Support special projects for the Yale College Director of Finance and perform other duties as assigned.

The current hybrid work schedule for this position is 4 days on campus with 1 remote workday. You may be required occasionally to work on site more often in a given week due to operational…

Financial Assistant, Yale College