Residency Coordinator- Senior Administrative Assistant Job New Haven area,Connecticut USA,Administrative/Clerical

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Salary Range

$31.83

Job

Requisition

138227WD

Overview

Reporting to the Manager of Medical Education, this position provides high level and detailed program coordination and administrative support for the Obstetrics, Gynecology & Reproductive Sciences residency program. Activities include, but are not limited to, planning/coordinating residency activities including educational activities, coordinating/tracking interview processes, entering/tracking effort and evaluation process, coordinating events such as Residency Research Day, graduation, luncheons, process travel/reimbursements, assisting with residency accreditation and site visit activities, acting as primary point person for residency inquiries, providing back-up support to other Medical Education activities, assisting with distribution of faculty evaluations, and assisting the Manager of Medical Education, the Residency Director, and Associate Residency Directors in all residency-related activities.

Required

Skills and Abilities

Demonstrated experience with advanced administrative skills in an administrative support position, including experience independently handling complex schedules, calendars, coordinating travel arrangements, meetings and organizing events and all logistics associated with events and projects.

Demonstrated experience supporting a medical education program in an administrative position.

Proven interpersonal, verbal and written communication skills. Demonstrated ability to provide exceptional customer service and interact professionally with various stakeholders. Demonstrated experience working collaboratively on a team.

Demonstrated ability to handle sensitive information with discretion and exercise sound independent judgment.

Demonstrated intermediate skills with Microsoft Word, Excel, Power Point and Outlook calendaring. Demonstrated ability to manage multiple tasks from a variety of stakeholders, efficiently prioritize work, creatively problem solve and meet deadlines independently and as part of a team in a fast paced, high-volume environment. Proven organization skills with strong attention to details.

Preferred

Skills and Abilities

Proven experience with residency program administration.

Proven experience working in a healthcare or medical school environment.

Knowledge of ResidencyCAS, QGenda, Med Hub, Workday financial reimbursement system, and arrangement of travel in a professional capacity.

Principal Responsibilities

Oversees the entire Fellowship and Residency process to ensure compliance and smooth operations. This includes, but is not limited to: preparation and maintenance of documents, forms and other relevant materials.

Checks and verifies accuracy of the data entered into the system. Tracks confidential performance evaluations (fellows/residents/faculty) through specified software programs (Med-Hub/SAFAS). Ensure accurate and complete information in the GME system; FRIEDA, NRMP, ACGME, Web ADS, GME TRACK, Med-Hub and SAFAS.

Plans, coordinates, and organizes medical education related meetings/lectures in the Department University and YNHH employees as part of the ACGME requirements.

Performs data entry duties pertaining to trainee work hours and continuity of clinics. Monitors and tracks residents’ and fellows’ vacations and leave of absences in Med Hub or other systems/programs as applicable. Notifies the Residency/Fellowship Director when duty hour violations occur.

Creates check requests and i-expense submittals for educational fund reimbursements. Monitors/distributes educational fund balances to Program Directors, Program Coordinators, and trainees. Monitors travel expense fund and conference attendance.

Tracks appointment and reappointment letters.

Ensures trainee compliance with ACGME established policies and procedures. Supports program directors in meeting regulatory requirements. Responds to all post-fellowship documentation requests from hospitals/academic institutions.

Provides administrative support in preparation for ACGME-conducted accreditation site visits for Surgery Fellowship and Residency Programs. Participates in YNHH meetings and directives and initiates change. Yearly, update the…