Acquisitions Assistant Job New Haven area,Connecticut USA,Administrative/Clerical

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Salary Range

$25.41

Job

Requisition

137661WD

Overview

Under the general supervision of a Monographic Processing Services manager, performs a broad range of manual and computer tasks associated with receipt and physical processing and preparation of monographs in a variety of formats, including but not limited to receiving, unwanted gifts processing, shelf preparation, and record maintenance. Unpacks, shelves, charges and routes incoming materials. Verifies and sorts materials in preparation for receipt.

Sorts and distributes mail. Reviews incoming shipments for accuracy and completeness and resolves problems with shipments. Affixes fund donor bookplates, barcodes and security devices to materials. Tracks materials routed to other teams, units, departments or libraries. Labels and stamps some materials. Performs scanning and digitization tasks for Acquisitions, including OnBase scanning, OnBase data entry and LSP invoice record creation, and vendor-supplied electronic invoice processing.

Prepares and researches outstanding Amazon invoices. Creates purchase orders for approval and “add book” receipts for records loaded from vendors through an automated process or at the level of individual record retrieval. Prepares items for the shelf or transfer to Collections Services and Operations, including processing of shelf-ready items. Enters statistics into spreadsheet or database software; may compile or tabulate statistics.

Performs additional related clerical functions incidental to library activities. May contribute to the development of workflow and procedure documentation. May provide work direction and training to student employees.

Required

Skills and Abilities

Good computer hardware and software skills, including demonstrated proficiency in using multiple Microsoft Office applications (e.g. Word, Excel), email and Internet searching and online systems.

Good interpersonal skills. Good written and oral communications skills, including ability to use electronic communications in a timely manner.

Ability to work both independently and in a team. Ability to establish and maintain effective, supportive-productive relationships with colleagues and vendors. Must be able to work with faculty, staff, students, and other library patrons in a culturally diverse environment.

Preferred

Skills and Abilities

Familiarity with a second language in addition to English.

Physical Requirements

Ability to push heavy book trucks, carry heavy volumes, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time.

Principal Responsibilities

Searches for bibliographic information in database, catalog and/or files with supplied source material. Uses computer terminal to input and retrieve records.

Processes and maintains records of materials received and sent out.

Checks, prepares and processes invoices for payment.

Prepares orders, receives, verifies, and sorts and records the receipt of serials and monographs. Adds issues and claims missing issues.

Keyboards correspondence and acknowledgement letters, forms, reports and other documents.

Prepares materials for microfilming. Inspects film for quality and completeness.

Maintains statistics. May instruct or provide work direction.

Performs clerical functions incidental to library activities.

Required

Education and Experience

Two years of related work experience and a high school level education; or an…